Loading...
HomeMy WebLinkAboutDWQ-2024-004849Utah NeT MS4 Training June 26th Webinar Logistics Ask a Question via Chat Raise/Lower Hand CT Make sure to stay muted if you are not speaking to minimize background noise. *For your awareness, we are recording this training. Turn on Closed Captioning Introductions 3 EPA HQ -Office of Compliance: ◦Trish Nguyen (Product Owner for NeT MS4)​ ◦Jake Nguyen (NeT MS4 Trainer)​​ Utah DWQ Regulatory Authority (RAs): ◦Kelsee York (MS4 Program Coordinator) ◦Julian Carroll (Info and Data Services) NPDES e-Reporting Helpdesk Agenda ◦Why Electronic Reporting/ NeT –Jake ◦Reminder of Deadlines –Kelsee & Julian ◦Creating a CDX Account and Accessing NeT MS4 –Jake ◦NeT MS4 –NOI Access –Jake ◦Public Permit Lookup Tool –Jake ◦How to Submit a Change NOI –Jake ◦How to File Annual Report NOI –Jake ◦Resources –All ◦Q&A –All 4 Utah MS4: Electronic Reporting Rule 5 Electronic Reporting Rule 6 The Electronic Reporting rule (NPDES eRule) helps EPA and states clean up the nation’s waters through: •Automation •Shifting from paper to electronic reporting. •Time Savings •Time and resources for the regulated community and states can be shifted to other program areas. •Improved Transparency •Serves to elevate the importance of data and environmental performance. •Modern Technology •Tools increase data accuracy, timeliness, completeness, and consistency for the NPDES program. Utah MS4: Reminder of Deadlines 7 Utah NPDES Municipal Separate Storm Sewer System (MS4) Overview ◦The permit was signed/effective May 12, 2021. ◦The permit will terminate May 11, 2026. ◦The permit can be found on Utah’s DEQ Website ◦Website undergoing updates ◦Utah's MS4 Permit is a NPDES-based permit which requires eReporting in the NPDES eReporting Tool (NeT) for NOIs, permit forms, and reports. 8 Utah NeT MS4 Deadlines ◦NOIs must be submitted in NeT by Small MS4s by May 11, 2026. ◦Annual Reports for the reporting period of July 1, 2023 to June 30, 2024 will be due by Oct 1, 2024 (using NeTMS4). ◦Starting for calendar year 2024, Annual Reports will be due in NeT by October 1, 2024. ◦DAR sign available for the 2024 Annual Report in NeT (not for NOIs though). 9 Central Data Exchange (CDX) Review 10 CDX Access & Authentication NeT (National Pollutant Discharge Elimination System (NPDES)) e- Reporting Tools NetDMR (Discharge Monitoring Reports) Other EPA System Other EPA System 11 What is CDX? Environmental Protection Agency (EPA) Central Data Exchange (CDX) is the Agency's electronic reporting site Uses "Signature Agreement" to authenticate and authorize users who 'certify' data NeT MS4 Roles and Permissions Roles Description Available Permissions in NeT Signatory Individual who will be signing/certifying submissions or managing facility user permissions. Signatories can also prepare forms. View, Edit, Sign, Manage Preparer Individual who will be viewing and editing forms. Preparers are not authorized to sign and certify forms.View, Edit Regulatory Authority (RA) In the Actions Center, RA’s can approve, deny, hold or remove hold for New NOIs, Change NOIs, Renewals and NOTs. RA’s can also approve permission requests. View Roles and Permissions Roles Available Permissions Signatory View, Edit, Sign, Manage Preparer View, Edit Preparer •View •Edit Signatory •View •Edit •Sign •Manage Signatory Role: MS4 Authority to Sign: “For a municipality, State, Federal, or other public agency either a principal executive officer or ranking elected official.” https://www.ecfr.gov/current/title- 40/chapter-I/subchapter-D/part- 122/subpart-B/section-122.22 14 CDX Account Sharing: ◦All Permittee (signature) must submit an Electronic Signature Agreement (ESA) which includes Identify Proofing. ◦CDX account (password and user ID ) can only be registered to one person and cannot be shared or transferred. ◦Misuse of credentials for a government system is a federal offense. ◦User’s account will be locked due to violation. ◦If an individual is no longer associated with the company/facility, they must have their account deactivated. 16 Main Manager (Signatory Role) –Manage Role in NeT Preparer Preparer Preparer Contractor (Preparer)Signatory Example Role Structure in NeT MS4: Elected Official (Signatory) Creating a CDX Account and Accessing NeT MS4 17 18 User Registration to Create a NeT MS4 Account 1. Navigate to NeT Login and Registration Page: https://npdes-ereporting.epa.gov/net-ms4/action/login 2. Click Create a New Account. You should ‘Bookmark’ this website as it is where you will login to your account. 19 3. On the Create a New Account page, select a permittee role: Preparer or Signatory. ◦A Preparer is eligible to prepare documents for Decision-makers, or their designees to certify. ◦A Signatory will go through identify verification making them eligible to certify documents in addition to preparing documents. 20 4. In Personal Information, select title and enter first name, last name, and job title. If applicable, enter middle initial and select suffix. Click Next Section. 21 5. In Create a User ID and Password, enter a unique User ID with a minimum of three characters. Enter and verify Password with a minimum of eight characters, containing at least one letter and one number. Check the “Show password” checkbox to reveal password. 6. Select and answer three Security Questions. The answers to these three questions must be unique and contain at least three characters. Check the “Show answers” checkbox to reveal answers. 7. Confirm that “I am this registrant. I will not share my account, and I accept the Terms and Conditions” by selecting the checkbox. Click Next. 22 The Electronic Signature Setup requires users with signatory roles to select and answer questions with user inputted responses. It is important that the user has both unique and easy to remember answers for these questions. When certifying a form as a Signatory, users will be asked to respond to one of the questions chosen below and will be required to answer to continue through the Cross-Media Electronic Reporting Rule (CROMERR) Certification Process. Select security questions and complete answers. Click Next at the bottom of the page. Additional Registration Step Only for Signatory Role: 23 8. In the Organizational Information section, search for existing organization using Name and State. Mailing address, city, and zip code can be used as additional search criteria. Click Find. 24 9. Review search results. Select “Back to Search Again” to narrow results or change criteria. Click Select next to correct organization from search results. If you cannot find your organization, return ‘Back to the search page’ to refine your search or ‘request that we add your organization’. 25 10. Information for the selected organization will be displayed in the Organization Information section. Confirm it is correct, then click Next Section. 26 11. In the Contact Information section, enter phone number. Enter and confirm email. Click Send Verification Code. A verification email with the subject “Core Registration Email Verification Request” will be sent to the email address provided. The Verification Code field will be displayed. 12. Open the “Core Registration Email Verification Request” email. Copy the bolded verification code and paste into the Verification Code field in NeT Contact Information section. 27 13. After the verification code is correctly entered, a green check mark will appear in the Verification Code field. Click Register to complete the registration process. 28 MS4 Preparers have completed registration and can now access NeT MS4. Signatories will need to continue as additional information is required: •Identity Proofing •Electronic Signature Agreement (ESA) 29 In the Identity Verification section, enter Home Mailing Address, Date of Birth, and SSN Last 4. This information is used to verify identity to process electronic signatures. •You should use your personal information (Home address) in the requested fields, not your company information. Check “I agree to the Electronic Signature Agreement” after reading the linked document. Click Verify and Sign. Note:If you fail LexisNexis or if you opt to complete the paper ESA process you will have to print and mail a paper ESA. Additional Registration Step Only for Signatory Role: 30 At the bottom right-hand corner of the screen, two notifications will appear. You have now successfully made a CDX Account and can access NeT MS4 by clicking on your hyperlinked role. 31 If your identity was unable to be verified (or if you opt for the paper form), it must be manually submitted. Click Print and mail to the address listed. NeT MS4 will be accessible once the Electronic Signature Agreement is received and processed. Additional Registration Step Only for Signatory Role: Signatory The Electronic Signature Agreement is as follows: The electronic submittal of information to the United States Environmental Protection Agency (EPA) requires the creation and maintenance of a CDX user account. 1.I have reviewed and agree to the following conditions for the access and use of my account. 2.I understand and agree that I will be held as legally bound, obligated, or responsible for any electronically signed submission I make as I would be by making such submission in hardcopy form with my handwritten signature; 3.I agree to maintain an email account. If any email sent to me by EPA is returned as undeliverable, I will explain why this occurred when requested by EPA; 4.I agree to protect my username and password from use by anyone except me.I will not divulge or delegate my username or password to any other individual. I will not store my password in an unprotected location, and I will not allow my password to be written into computer scripts to achieve automated login; 5.I agree to contact the EPA as soon as possible after suspecting or determining that my username and password have become lost, stolen, or otherwise compromised, or of any other security incidents; and 6.I agree not to attempt to view, change, or delete data unless I have the authorization to do so. I agree to behave in an ethical and trustworthy manner and to be alert to threats to applications and data. 33 Logging into your CDX Account to Access NeT MS4 Go to the NeT MS4 Login Website: https://npdes-ereporting.epa.gov/net- ms4/action/login Links at the bottom if you forgot your username or password. Logging into your CDX Account Go to the CDX website:https://cdx.epa.gov/ This is where you login to CDX or register if you do not already have an account 34 35 CDX Home Page Once you have logged in, you can enter NeT MS4 by clicking on your hyperlinked ROLE. Internet Accessible ◦Can use computers, laptops or tablets ◦Can use Chrome, Edge, or Firefox 15-minute time out ◦15 minutes of inactivity will log the user out ◦Make sure to save or press ‘Next’every 15 minutes to avoid losing work Related Questions ◦For some questions, depending on the answer provided, additional questions will appear You will be prompted to change your CDX password every 90 days. 36 NeT MS4 System Features NeT MS4 –NOI Access 37 REQUESTING PERMISSIONS FOR YOUR MS4 FILLING OUT YOUR NOI SUBMITTING & CERTIFYING YOUR NOI 38 NeT MS4 Home Page 1.Use the home icon to return to the homepage 2.The Action Center has user permission requests and forms flagged for certification 3.‘My Requests’ has the list of permission(s) you have requested that others have to approve 4.Resources has links to the NeT MS4 help center, terms and conditions and more 5.This drop-down menu has two options, the first to take you back to your “My CDX”homepage and the second to logout 1 2 3 54 39 NeT MS4 Home Page 1.The homepage will show your MS4s, or use the blue button to ‘Find MS4 Regulated Community’ 2.The + symbol allows you to view a summary of the MS4 information​ 3.The Actions drop-down allows you to View MS4 Entry, Manage Coverage Requests, Manage Annual Reports, and Manage User Permissions 4.Hover over the icon throughout the application to view more information or definitions about the topic​ 5.Column Visibility allows users to adjust what columns are being visible by selecting and deselecting column titles to customize 1 2 3 4 5 40 No MS4 Communities are shown when you first login. 41 First, you need to search for your MS4 ◦You will have to search for your NeT MS4 and then once you find it, ‘Request Permissions’. ◦Do not ‘Create New MS4’. ◦Click on ‘Find MS4 Regulated Community’ to request permissions for yours. ◦You want the primary person (person signing/managing) doing this first. 42 ◦A State Regulatory Authority (State RA) will have to approve the first manager for an MS4. ◦After a State RA approves the first manager, that person will receive emails/ notifications for subsequent user permission requests for that MS4 in NeT. 43 ◦Approving User Permission Requests is done in the ‘Action Center’. ◦Permissions can be adjusted, you can leave a comment, then approve the request. ◦Click on the ‘User Name’ hyperlink to view details about that user. 44 There are a couple ways to access your NOI for your MS4: 1. On the Home Page – •‘Coverage Requests’ •Actions Drop Down •Edit 2. In the ‘Action Center’– •‘Pending Coverage Requests’ •Go To Form The Permit Search Tool (Public) 45 46 EPA Permit Search Tool: https://permitsearch.epa.gov/epermit-search/ui/search •The Permit Search tool can be used to search for permit records and related submissions for general permits implemented in EPA’s NPDES eReporting Tool (NeT), including coverage requests and certain types of reports. •Example Search: •Program Area: Municipal Stormwater 47 The ‘Permit Search Results’ show information for each MS4 (certified and approved NOI) as well as the COR (Copy of Record) with documents for download available in the ZIP file. Change NOIs 48 49 Creating a Change NOI •To submit your updated SWMP (due 12 months after submitting NOI), select ‘Create Change’ under the ‘Coverage Requests’ actions drop-down: •This creates a Change NOI that contains all your previous NOI information. •Add the revised SWMP (or link), update any other NOI data as needed. •Certify the Change NOI just like you did with the initial NOI. 50 The Change NOI will ask you if you have a revised SWMP. •Then certify your Change NOI like you did for the initial NOI. Certifying Your NOI 51 52 -You will need to see the blue check for all sections of the NOI to Certify. -Once all sections are complete, the ‘Certification’ or ‘Flag for Certification’ will be available to you. 53 -Read the Certification Statement then click ‘Accept’. Complete the 3-Step Certification Procedure 1.Enter your password. 2.Answer a verification question. 3.Click ‘Sign’ 54 -You will receive an Email saying that your form has been certified & a second email that a State RA needs to act on the form (on hold until State RA approval). -Your State RA will now review and approve your NOI. -You will receive a third email once your State RA has approved your NOI. Live Demo of Annual Report 55 Resources 56 EPA NeT Support Portal: https://usepa.servicenowservices.com/oeca_icis?id=net_homepage The NeT Support Portal has General NeT Info as well as information on NeT MS4. We will be adding the recording of this training and materials soon. Useful Links: Launch NeT MS4: https://npdes-ereporting.epa.gov/net-ms4/action/login UT MS4 Website: https://deq.utah.gov/water-quality/municipal-separate-storm-sewer-system-ms4s- permits-updes-permits NeT Support Portal: https://usepa.servicenowservices.com/oeca_icis?id=net_homepage •New CDX User: Streamlined MS4 Registration Guide & Feature Overview Fact Sheet •General NeT Information •New NeT Users CDX Assistance •Forgot CDX Password: https://cdx.epa.gov/PasswordReset/GetResetCode •Forgot CDX User ID: https://cdx.epa.gov/AccountRecovery/ForgotUserId 58 User Support Contact Information: •EPA (NPDES eReporting) Helpdesk ✔ServiceNow Support Request Form: https://usepa.servicenowservices.com/oeca_icis?id=oeca_csm_get_help_1&sys_id=dcf6a9b51b0378104614ddb6bc4bcb34✔Email: NPDESeReporting@epa.gov ✔Phone: 1-877-227-8965 ✔Issues with CDX and NeT: Creating account in CDX, changing email address/Organization, requesting access to permit •CDX Help Desk ✔Email: helpdesk@epacdx.net ✔Phone: 888-890-1995 ✔ONLY CDX related issues like editing CDX profile information (first & last name), i.e. If user’s last name changed 59 Questions? 60 THANK YOU FOR ATTENDING TODAY’S TRAINING!