DSHW-2024-008892

Storage, Shipping, Tracking,
Notices, & Operating Records
Used Oil Program
2024 Training
3 October 2024
Leonardo Calcagno, MSEnvironmental Scientist
Table of Content
•Storage•Shipping•Tracking•Notices•Operating Records
Storage
Subject to:•Standards for Used Oil Generators
(R315-15-2)•Spill Prevention, Control and
Countermeasures (40 CFR 112)•Underground Storage Tanks (R311-
200 through R311-209)
Storage (continue)
In addition:•Store in tanks, containers, or units
subject to HW TSDF.•In good condition.•With no severe rusting, apparent
structural defects or deterioration.•Not leaking.•Closed during storage.
Storage (continue)
Used oil containers and aboveground
tanks:•Secondary containment system
(pipes and valves):•Dikes, berms, or retaining
walls; and•A floor.•Sufficiently impervious
(material).•Of sufficient extent (size).
Storage (continue)
Used oil containers and aboveground
tanks:•Remove water, used oil beyond
surface sheen, liquids from
secondary containment/sumps
within 24 hours of discovery.•Do not allow used oil to be
stored/accumulate in sumps/water
containment structures.
Used oil rail tanker cars:•Comply with secondary
containment requirements for
transferring used oil to or from rail
cars.
Storage (continue)
Tanks and containers storage areas:•Managed to prevent releases of
used oil to the environment.
Storage (continue)
Labeling of containers, aboveground
tanks and fill pipes:•Labeled or marked clearly with the
words "Used Oil."
Storage (continue)
Response to releases:•Upon detection, generators and
permitted transporters and facilities
shall comply with the Emergency
Controls requirements:
Storage (continue)
Response to releases:•Immediate action (Stop, contain,
clean up, repair).•Notification to required agencies
(UDEQ, NRC, DOT).•Emergency control variance for
transporting spill materials and
waste.•Release clean up.•Written report (within 15 days)
containing required information.
Storage (continue)
Shipping
Off-Site Shipments:•Self-transportation requirements.•Permitted Utah used oil
transporter with a current used oil
handler certificate and an EPA
identification number.
Generators may transport without an
EPA identification number, a used oil
transporter permit, and a current used
oil handler certificate, used oil that is:
Shipping (continue)
Generators may transport without…•Generated at the generator’s site.•Collected from household do-it-
yourselfers.•Transported to a UOCC.•In a vehicle owned by the generator
or by an employee.•Transporting ≤55 gallons at any
time.•Transported to a registered UOCC
or aggregation point owned by the
generator.
Shipping (continue)
Tolling arrangements:•If the used oil is reclaimed under a
contractual agreement under
which reclaimed oil is returned by
the processor/re-refiner to the
generator for use as a lubricant,
cutting oil, or coolant, in the
generator’s transportation vehicle.
Shipping (continue)
Used oil transporters shall deliver all
used oil received to a permitted:•Used oil transporter;•Used oil processing/re-refining
facility;•Off-specification used oil burner
facility;•Used oil transfer facility; or•An on-specification used oil burner
facility.
Shipping (continue)
DOT requirements:•Used oil transporters shall comply
with all applicable requirements
under the U.S. Department of
Transportation regulations in 49
CFR 171 through 180.•Persons transporting used oil that
meets the definition of a hazardous
material in 49 CFR 171.8 shall
comply with all applicable
regulations in 49 CFR 171 through
180.
Shipping (continue)
Used oil discharges:•In the event of a used oil discharge,
a transporter shall comply with the
Emergency Controls requirements.•Immediate action.•Emergency control variance.•Release cleanup.•Reporting.
Shipping (continue)
Labeling:•Bulk transportation:•Mark all vehicles with the
words "Used Oil“ (both
sides);•Clearly visible;•In letters at least two inches
high.
•Non-bulk transportation:•Label individual containers
with the words “used Oil.”
Shipping (continue)
Acceptance:•Keep a written record of each used
oil shipment accepted for
transport.•Can be a log, invoice, manifest, bill
of lading, or other shipping
documents.
Tracking
Acceptance:
Written records for each shipment*
shall include:•Name and address of “generator”
and the transporter;•EPA identification number of
generator and transporter;•Documentation demonstrating
halogen, PCB, Non-hazardous
(rebuttable presumption)
determination;
Tracking (continue)
Acceptance:
Written records for each shipment*
shall include:•Quantity accepted;•Date of acceptance; and•Signature (Not for intermediate
rail transporters).•Acceptance of off-site used oil:
*Delivered by permitted
transporters with a current EPA
identification number.
Tracking (continue)
Tracking (continue)
Deliveries:
Keep a written record of each
shipment of used oil that is delivered
to another:•Used oil transporter;•Used oil transfer facility;•Used oil burner;•Used oil processor/re-refiner; or•Disposal facility.
Tracking (continue)
Deliveries:
Records of each shipment/delivery
shall include:•Name and address of the receiving
facility, transporter, or designated
facility;•EPA identification number of the
receiving facility, transporter, or
designated facility;
Tracking (continue)
Deliveries:
Records of each shipment/delivery
shall include:•Quantity delivered;•Date of delivery; and•Signature (Not for intermediate
rail transporters).
Tracking (continue)
Exports of used oil:•Maintain the required records for
each shipment of used oil
exported outside of Utah.
Record retention:•Maintained for at least three
years.•At a specified facility approved by
the Director.
Tracking (continue)
Annual Reporting (Transporters and
permitted facilities):•Submit annually by March 1 to the
Director.•Consistent with the registration
and permitting of used oil handlers'
requirements (R315-15-13).•May use Annual report form
(combined)
Notification
EPA Identification numbers
(Transporters and permitted
facilities):•Comply with the notification
requirements of RCRA section
3010 and obtain an EPA
identification number by
submitting either:•A completed EPA Form 8700-
12; or•A letter to the Division
requesting an EPA ID number.
Notices
Certification (Off-specification burner):
Before accepting the first shipment of
off-specification used oil fuel, the
burner shall provide a one-time
written and signed notice certifying
that:•The Director has been notified of
location and general description of
management activities.
Certification (Off-specification burner):
Before accepting the first shipment… •The off-specification used oil will
be burned only in an industrial
furnace or boiler identified in
R315-15-6.2(a).
Notices (continue)
Certification (Fuel marketer):
Before directing the first shipment of
off-specification used oil fuel to a
burner, it shall obtain a one-time
written and signed notice from the
burner certifying that:•The Director has been notified of
the location and general
description of used oil
management activities.
Notices (continue)
Certification (Fuel marketer):
Before directing the first shipment…•Has obtained an EPA identification
number.•Is permitted as an off-specification
used oil burner (Utah).•The off-specification used oil will
be burned only in an industrial
furnace or boiler identified in
R315-15-6.2(a).
Notices (continue)
Certification retention:
Maintained at the permitted facility or
other location approved by the
Director, for three years from:•The date the burner last
receives shipment of off-
specification used oil.•The date the last shipment of
off-specification used oil is
shipped to the burner.
Notices (continue)
Processor or re-refiner:
Keep a written operating record at
the facility, with information as it
becomes available, until closure of the
facility:•Records and results of used oil
analyses performed as described
in the analysis plan required under
the Rules.
Operating Records
Operating Records
(Continue)
Processor or re-refiner:
Keep a written operating record…•Summary reports and details of
any incidents that require
implementation of the
contingency plan.•Records detailing the mass
balance of wastewater entering
and leaving the facility.
Questions?
Mobile:[phone]
Email:[e-mail]
Thank you
Leonardo Calcagno, MS
Environmental Scientist