DSHW-2024-008891

Registration and Permitting of Used Oil Handlers (R315-15-13)
David Wheeler, Environmental Scientist
[phone]
[e-mail]
Registration and Permitting of
Used Oil Handlers
R315-15-13
Utah requires a person/company to apply for and obtain a used oil permit or
registration prior to performing certain used oil activities.
Who needs to submit an application?
The following folks are required to obtain a permit or registration:
Permits:
Used Oil Transporters
Used Oil Transfer Facilities
Used Oil Processors/Re-refiners
Off-specification Used Oil Burners
Registrations:
Used Oil Collection Centers (UOCCs)
Used Oil Marketers
Applications
The forms are relatively self-explanatory but must be accurate and
complete and accompanied with the application fee(s) as follows:
Applicants are also charged for staff review time of the permits and
marketer registration, so it pays to submit applications which are complete
and accurate.
Permits:$200 per permit
Marketer Registration:$150 per registration
UOCC Registration:free
Permit Application Forms
Permit and registration application forms are found on our web page at:
https://deq.utah.gov/waste-management-and-radiation-control/for
ms-division-of-waste-management-and-radiation-control#used-oil

Notification
Used oil marketers, transporters, transfer facilities, processors/re-refiners, and
off-specification burners must obtain an EPA Identification number.
Kaci Mcneill at DEQ can help you with this:
[phone]
[e-mail]
Things you should know
Common questions & pitfalls
Plan ahead. Even in the best case scenario, used oil permitting is a
lengthy process lasting over a month. There is a 15-day comment
period, financial assurance documents to obtain with your financial
institutions, etc. Don’t wait until the last minute.
How long will it take? Depends on the type of permit, staff workloads,
and how complete and accurate the submitted application is.
Common permitting questions & pitfalls (cont.)
If you have questions, ask us rather than guessing. If you submit
complete & accurate information, it speeds things up. Even small
“issues” can delay things because resubmissions need to be officially
logged in, etc.
Common permitting questions & pitfalls (cont.)
Get your financial information lined up as soon as possible.
Obtaining the required, properly worded forms can be time consuming.
Financial institutions sometimes resist the required language, so it is
good to get this set up as quickly as possible. For help, call:
Brent Gaschler:
Phone: [phone]
Email: [e-mail]
Common permitting questions & pitfalls (cont.)
Closure Plan. [Only required for transfer facility, processor, and
off-specification burner permits.]
The closure plan is a complicated document with itemized closure costs
and third-party quotes that can cause delay.
Common permitting questions & pitfalls (cont.)
Use your legal business name. Make sure the name on the application
form exactly matches the company’s legal name, as shown on the Utah
Department of Commerce’s Utah Business Search. That includes
commas and periods. For example, if the legal name is:
Acme Inc.
don’t submit an application with any of the following variations:
Acme Inc ← missing period
Acme, Inc.← added comma
Acme ← missing “Inc.”
Acme, LLC ← “LLC” rather than “Inc.”
Avoid the use of DBAs because they are not legally legitimate.
Used Oil Handler Certificates
Used oil permittees and marketers are issued a used oil handler certificate
with a new permit. This certificate must be renewed annually. It is the
responsibility of these handlers to renew these certificates by December 31
of each year. Please do so in a timely manner, preferably in early December.
Permittees are required to pay a fee of $100.00 per permit certificate.
Used oil marketers must pay $50.00 per registration certificate.
Used Oil Handler Certificates (cont.)
I am currently the person who administers this annual renewal. We try to
send out a courtesy reminder email every year before December to a list
of handler certificate contacts on file, but this contact info changes as
people retire, move on, or get different emails. If you wish to continue
to receive these reminders, please let me know of any changes to this
contact information.
➸ Again, it is the responsibility of the used oil
handlers to renew these certificates by December 31
of each year irrespective of receiving a reminder.
If you follow the described steps, you get a lovely handler certificate like this.
Permit by Rule for (Certain) Transporters
R315-15-13.4(f)
In certain, limited scenarios, generators who self-transport used oil
from their own vehicles to a central collection facility in quantities
exceeding 55 gallons do not need to apply for a used oil transporter
permit. If they meet the conditions in R315-15-13.4(f), the permit is, in
a sense, assumed, saving these folks the time and expense of the full
permit application process.
Permit by Rule for Transporters (cont.)
One needs to read R315-15-13.4(f) closely to see if they qualify, but the
simplified general criteria for the transporter permit by rule are these:
1. The used oil is transported in the generator’s own vehicles.
2. The generator submits a written notification to the Director of their
intent to operate under R315-15-13.4(f).
3. The generator's facility is defined under an NAICS code of 21
(Mining), 22 (Utilities), 23 (Construction), 485111 (Mixed Mode
Transit Systems), or 541360 (Geophysical Surveying and Mapping
Services).
Permit by Rule for Transporters (cont.)
4. The generator self-transports and delivers the used oil to their own
facility.
5. The generator notifies the Director with the information required by
R315-15-13.4(b)(1) through (10).
[This is a portion of the information submitted by
regular used oil transporters applying for a permit.]
Permit by Rule for Transporters (cont.)
6. The generator complies with, R315-15-4.3, R315-15-4.4(b) through
(d), R315-15-4.6(b) through (f), R315-15-4.7(b) and (d), and R315-15-4.8
➤Obtain/update their EPA Identification Number.
➤Follow DOT requirements, follow the spill rules, label their vehicles with
the words “Used Oil.”
➤Store used oil in appropriate and labeled units with secondary containment.
➤Track their loads like a transporter.
➤Manage their residues appropriately.
Permit by Rule for Transfer Facilities
A Permit by Rule transporter is also allowed to store the used oil it
transports to its facility and therefore act as Permit by Rule transfer
facility under the following conditions:
1.The oil is stored for less than 35 days (otherwise must get a
processor permit!), or
2.The oil has been certified by a used oil marketer to be
on-specification and is being burned by the Permit by Rule facility
(in which case the oil is regulated as a fuel).
Permit by Rule for
Transporters/Transfer Facilities
(cont.)
There are additional requirements on Permit by
Rule transporters and transfer facilities who burn
the oil they self-transport, including registering as
a used oil marketer.
Permit Modifications
Permittees need to notify the Division of any changes in information
affecting their permit.
1.Minor changes (contact information, mailing addresses, etc.): The
permittee needs to notify the director within 20 days of those changes.
2.Major changes (addition of tanks or storage capacity, new type of
vehicles, new process, etc.): The permittee needs to request a
modification to the permit prior to implementing the change. The
permittee may not make that change until the Director approves the
modification and issues a modified permit.
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Questions?