DRC-2025-000062

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X-ray Assembler Notification
Companies providing x-ray equipment servicing and services in Utah will be using the Division
of Waste Management and Radiation Control Community Portal to notify of their intent to
provide servicing and services beginning in January 2025. The following are instructions and
guidance on how to complete the process.

Registering as a Community Portal User
1. Individuals providing assembler notification must register as portal users. To register as a
Portal User, users will need to navigate to the following link: https://deqorg.utah.gov/
Once users navigate to the link, they will see the screen below and would need to click on the
“Register” button.

2. After clicking on the Register button, the user will need to fill in the required information for
registration. Email address and Billing Email Address are required fields but because the Billing
email address is not used for Assembler notifications it is recommended that users enter the same
email address in both fields. Phone number is not required here but will be required later if not
entered here.
Note: If the account name you enter is already in our database you will not be able
to complete the registration process. If this happens, please contact the Division at
801-536-0200 and ask to speak with Ryan Abbott.

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3. After a successful Registration, the user will receive a welcome email. To activate the
account, users should click on the link in the email to continue with the registration process.
4. Clicking the link will take the user to the Change Your Password page where a password
must be created. Please follow the instructions and create a password for your account.
Note: Your Username is your email address.
5. After the user creates the password for their account, they will be redirected to the Home Page
of the Community Portal. Users should navigate to the “My Profile” tab on the top right where
they need to ensure that all information in their profile is complete and correct. Click on the Edit
button in the upper right side of the screen to edit any information in the profile. Users must add
a phone number (if not entered when registering), job title, and mailing address then click on the
Save button to save the changes.
6. Once a user has updated and saved their profile the user will need to contact Tom Ball, the X-
ray Program Manager, at 385-454-5574 to have their Level of Access set up. After the Level of
Access is set up the user can login and create and submit an application for Assembler
notification.

Creating an Assembler Notification
1. Ensure that you are on the Home page of the Community Portal. The Portal Dashboard as
shown in the screenshot below should be visible.

2. Click on the “Apply” button on the right-hand side of the screen, bordered in red in the
screenshot above.
3. After clicking Apply the user is taken to the Facility Selection screen. New users will need to
create a facility. Click the blue “Click here” text to open the facility creation page.

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4. On the Facilities page click the “Add New Facility” button. Complete the required fields on
the Enter Facility Details page then click the blue “Add” button.
The Latitude and Longitude fields will be automatically filled in based on the address entered.
These fields are used by other programs and are not used for Assembler Notifications.
The "Facility Contact" should be the user who created the portal registration. Clicking in the
“Facility Contact” field will open a drop-down menu that contains the name the user entered
when creating their portal registration. Click the name to add it as the Facility Contact.
Click the "Add" button once all the required information has been entered.
5. Once the facility is added the user is returned to the Facilities page. Click on the “Home” tab
at the top of the page and click the “Apply” button again.
6. After clicking "Apply" the user is taken to the Facility Selection screen. Click anywhere in
the “Choose one” field and click on the facility that was just added then click the “Next” button.
7. The user is now taken to the Program Selection page. Click anywhere in the “Choose one”
field and click on “X-Ray”.
Note: Users can save their application during the application process by clicking the
Save and Exit button at the top right of the screen. To resume the application
process the user must click on the icon in the View column of the “All Pending
Applications” section of the Portal Dashboard. Applications can also be deleted by
clicking the Delete button next to the Save and Exit button.
8. When the "Choose a sub-program" window opens click the button next to “Assemblers” then
click the “Save and Next” button at the bottom of the screen.
9. The user is now on the Instructions screen. After reading the instructions click on the “Save
and Next” button at the bottom of the screen to move to the Application Questions screen.
10. On the Application Questions screen the user should complete all required fields then click
the Save and Next button at the bottom of the screen.
The Assembler Contact should be the name of the person that the Division would contact
for additional information if necessary. Clicking the Add a Contact button opens a
window where the user can click in the Select Contact field and find the name that was
entered as the Facility Contact during the facility creation step or can enter information
for a new contact. If a contact is chosen from the list the information for the various
fields is automatically filled with the information previously entered.
Verify that all the information is correct, edit as necessary, then click the Save button.
Click "Add an Address" to add the company Mailing Address. This should be the
address where the Division would send mail if necessary.
11. The user is now on the Application Documents screen. Use the “Upload Files” button to
upload electronic copies of documents containing:

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Information indicating that the applicant has read and understands the applicable requirements of
the Utah Radiation Control rules;
Information on the radiation machine services to be provided;
Information on the applicant’s training and experience; and copies of training certificates and/or
documents; and
Information on the type of measurement instrument(s) to be used, including frequency of
calibration, and source of calibration. Multiple files can be uploaded. The maximum document
size for each document is 2 GB. Click the “Save and Next” button at the bottom of the screen
once all necessary documents have been uploaded.
12. The next page is the Attestation page. Please read the attestation statement on the page then
click the box if you agree with the statement. You cannot move to the next step in the
application process unless you agree to the attestation statement. Once you click the box the
grayed out Save and Next button will turn blue. Click the “Save and Next” button to move to the
next section of the application.
13. On the Summary page you can review all the information that has been entered in the
application. If you need to make corrections, you can click on the Application Questions step or
the Application Documents step in the menu on the left to return to those areas and make
corrections. Once everything is correct and you have returned to the summary page click the
“Save and Next” button to move to the next section of the application.
14. The next screen is the payment screen. No payment is required for an assembler
notification, the step is here to maintain consistency between the various programs overseen by
the Division. Applicants should just click the “Submit” button.
15. An email will be sent to the email address entered for the Facility Contact informing them
that the application has been received. The email contains your application number (A-
XXXXXX). This number is also displayed in the Portal Dashboard on the Home page of the
Community Portal in the All Pending Applications section.
Note: It is important to keep track of this number because you will need to use this
number to communicate with Division staff regarding an application.
16. When an application is approved an email is sent to the Facility Contact email address
informing them that the application has been approved and company will be added to the list of
registered providers in Utah.
17. On the Community Portal web page the application will move to the Issued LPRs section.