DRC-2024-007384

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Requesting Reciprocal Recognition for Radioactive Materials License
Individuals and companies seeking reciprocal recognition of their radioactive materials license
by the State of Utah will be using the Division of Waste Management and Radiation Control
Community Portal to submit these requests. The following are instructions and guidance on how
to complete the process.

Registering as a Community Portal User
1. The first step for anyone who has not previously registered to use the Community Portal is to
register as portal user. If you are already registered as a portal user please skip to the Applying
for Reciprocal Recognition section below. To register as a Portal User, users will need to
navigate to the following link: https://deqorg.utah.gov/
Once users navigate to the link, they will see the screen below and would need to click on the
“Register” button.

2. After clicking on the Register button, the user will need to fill in the required information for
registration. Email address and Billing Email Address are required fields. Both email addresses
can be the same. The Billing Email Address is not used for reciprocity requests but must be
completed as a required field.
Note: If the account name you enter is already in our database you will not be able
to complete the registration process. If this happens, please contact the Division.

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3. After a successful Registration, the user will receive a welcome email. To activate the
account, users should click on the link in the email to continue with the registration process.
4. Clicking the link will take the user to the Change Your Password page where a password
must be created. Please follow the instructions and create a password for your account.
5. After the user creates the password for their account, they will be redirected to the Home Page
of the Community Portal. Users should navigate to the “My Profile” tab on the top right where
they need to ensure that all information in their profile is complete and correct. Click on the Edit
button in the upper right side of the screen to edit any information in the profile. Users must add
a phone number (if not entered when registering), job title, and mailing address then click on the
Save button to save the changes.
6. Once a user has updated and saved their profile the user will need to contact Alyssa
Stringham at 801-536-4002 to have their Level of Access set up. After the Level of Access is set
up the user can login and create and submit an application for reciprocal recognition.

Applying for Reciprocal Recognition
1. Login to the Community Portal and ensure that you are on the Home page of the Community
Portal. The Portal Dashboard as shown in the screenshot below should be visible.

2. Click on the “Apply” button on the right-hand side of the screen.
3. After clicking Apply the user is taken to the Facility Selection screen. New users will need to
create a facility. The facility is your company. Click the blue “Click here” text to open the
facility creation page.
4. On the Facilities page click the “Add New Facility” button. Complete the required fields on
the Enter Facility Details page then click the blue “Add” button.
“Name” should be your company name.

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The Latitude and Longitude fields will be automatically filled in based on the address entered.
These fields are used by other programs and are not used for radioactive material license
reciprocal recognitions.
The Facility Contact should be the person at your company who is responsible for the license
that your company will be seeking reciprocal recognition to use in Utah. Clicking in the
“Facility Contact” field will open a drop-down menu that contains the name the user entered
when creating their portal registration. Click the name to add it as the Facility Contact if it is the
correct name, otherwise add a new contact.
5. Once the facility is added, the user will be returned to the Facilities page. Click on the
“Home” tab at the top of the page and click the “Apply” button again.
6. After clicking Apply the user is taken to the Facility Selection screen. Click anywhere in the
“Choose one” field and click on the facility that was just added then click the “Next” button.
7. The user is now taken to the Program Selection page. Click anywhere in the “Choose one”
field and click on “Radioactive Materials (RAM)”.
Note: Users can save their application during the application process by clicking the
Save and Exit button at the top right of the screen. To resume the application
process the user must click on the icon in the View column of the “All Pending
Applications” section of the Portal Dashboard. Applications can also be deleted by
clicking the Delete button next to the Save and Exit button.
8. When the Choose a sub-program window opens click the button next to “RAM Reciprocal
Recognition of Licenses”.
9. When the Classification Types window opens click the button next to the Classification Name
that is appropriate for the license that you are seeking to have recognized. If the type you are
looking for is not displayed, click the button next to Other Radioactive Materials Licenses then
scroll down to the Classification Sub Types window that opens. Click the button next to the
Classification Name that is appropriate for the license that you are seeking to have recognized
then click the “Save and Next” button at the bottom of the screen.
Note: If you are not sure which classification to choose, please contact Alyssa
Stringham at 801-536-4002 for assistance.
10. The user is now on the Instructions screen. After reading the instructions click on the “Save
and Next” button at the bottom of the screen to move to the Application Questions screen.
11. On the Application Questions screen the user should complete all required fields then click
the Save and Next button at the bottom of the screen.
Choose the appropriate year from the dropdown list.
Explain the proposed use of licensed radioactive materials in the space provided.
In the Delegated Contact area please provide the name and contact information of the
employee(s) who have been delegated the authority by your company management to act

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on behalf of your company for requesting reciprocal recognition. More than one person
can be added.
Verify that all the information is correct, edit as necessary, then click the Save button.
12. The user is now on the Application Documents screen. Use the top “Upload Files” button to
upload electronic copies of documents that contain the details of your request including copies of
your license, emergency procedures, and operating procedures for the request. This is required.
Use the bottom “Upload Files” button to upload electronic copies of maps. This is optional.
Multiple files can be uploaded in each location. The maximum document size for each
document is 2 GB. Click the “Save and Next” button at the bottom of the screen once all
necessary documents have been uploaded.
13. The next page is the Attestation & Submission page. Please read the attestation statements
on the page then click the box if you agree with the statements. You cannot submit your
application unless you agree to the attestation statements. The “Save and Next” button will not
be active until you have clicked the checkbox agreeing to the attestation statements. After you
have clicked the checkbox click the "Save and Next" button to move to the summary page.
14. On the Summary page you can review all the information that has been entered in the
application. If you need to make corrections, you can click on the Application Questions step or
the Application Documents step in the menu on the left to return to those areas and make
corrections. Once everything is correct click the “Save and Next” button to move to the payment
page.
15. The next screen is the payment page. When you click the Pay button the Select Payment
Method window opens. Payment options are Card, eCheck, Wire Transfer, IAT (only used by
state government agencies), and Check. If you choose to pay by Wire Transfer or Check your
application will be delayed until the Division has received your payment and your payment
status has been changed from Pending to Paid in the database. Card and eCheck payments are
made online and are immediate, allowing you to continue your application as soon as payment is
made. Credit card payments are only allowed for amounts under $5000. For amounts $5000 and
over the Card option is not available. Once payment is made the “Submit” button becomes
available. Click this button to move to submit your application and complete the application
process.
Note: For Card and eCheck payments a new window will open outside of the portal
window. If this window does not open you most likely have a pop-up blocker on
your browser that is preventing it from opening. Change the settings in your pop-
up blocker to allow the window to open so you can complete the payment.
16. An email will be sent to the email address entered for the Facility Contact informing them
that the application has been received. The email contains your application number (A-

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XXXXXX). This number is also displayed in the Portal Dashboard on the Home page of the
Community Portal in the All Pending Applications section.
Note: It is important to keep track of this number because you will need to use this
number to communicate with Division staff regarding an application.
17. When an application is approved an email is sent to the Facility Contact email address
informing them that the application has been approved and instructing the email recipient to log
into the Community Portal to download a copy of their approval letter.
18. On the Community Portal webpage the application will move to the Issued LPRs section.
Click the document icon in the Print column to open a window where you can download or view
a copy of the approval letter.
Note: You must allow pop-ups for the Community Portal web page to be able to
access your approval letter.

Submitting Work Episodes
Work episodes not submitted with the original reciprocity request can be submitted anytime after
a request has been approved. The following are instructions for submitting a work episode.

1. Login to the Community Portal and find your approved reciprocity request in the Issued LPRs
section of the Portal Dashboard.
2. Click on the “Submit Work Episodes” button in the Action column on the far right of the row
with your approved request.
3. The Application Questions page will open. In the upper left of the page you will be able to
see how many work days are available in the current year. Complete all required fields then
click the “Save and Next” button.
Enter the name of the work location in the Work Location field.
Click the “Add” button under Schedule Work Start and End Dates to add work start and
end dates. Choose the date by clicking the calendar icon in the Work Start Date or Work
End Date field. The time box will automatically fill in with the current time. You can
change the time by clicking the clock icon in the time field and choosing the desired time
from the drop-down list. Click the “Save” button when done. Upon returning to the
Application Questions page you will now see the total number of days you have applied
for under "Total days applying for".
In the Client Name section provide the name and contact information of the client
company’s representative who will be available at the temporary work site by clicking
the "Add a Contact" button. Make sure to complete all fields marked with a red asterisk.

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In the On-Site Client Representative provide the name of the clients on-site
representative. This could be the same as the Client Name previously entered.
Enter the work location/client address by clicking the "Add an Address" button. Make
sure to complete all fields marked with a red asterisk. Latitude and Longitude will fill in
automatically.
Enter the name for your company’s work crew along with a phone number and email
address.
From the list of Isotopes choose the isotopes that you will be using at the work location.
More than one can be selected. For each isotope selected enter the activity level in the
fields that open.
4. The Application Documents step is optional for work episodes. If you have additional
documents that you need to submit or would like to submit to support the application for work
episodes that is done here by clicking the “Upload Files” button. After completing this step click
the “Save and Next” button.
5. The next page is the Attestation & Submission page. Please read the attestation statements on
the page then click the box if you agree with the statements. You cannot submit your application
unless you agree to the attestation statements. The “Save and Next” button will not be active
until you have clicked the checkbox agreeing to the attestation statements. After you have
clicked the checkbox click the "Save and Next" button to move to the summary page.
6. On the Summary page you can review all the information that has been entered in the
application. If you need to make corrections, you can click on the Application Questions step or
the Application Documents step in the menu on the left to return to those areas and make
corrections. Once everything is correct click the “Submit” button to submit your application.
7. To view the status of a work episode submission click on the Work Episodes link in the menu
on the left side of the Portal Dashboard page. This page will display a list of all current and past
work episode requests. The status of a request is indicated in the Status column. Approval
letters for request with the status of Issued can be viewed by clicking the eyeball icon in the
View/Download column. Although the icon may be present for requests that are not Issued,
clicking it will reveal No records to display. Clicking the eyeball icon in the View column will
open a summary page of the Work Episode application.