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Home My WebLink AboutDAQ-2024-007650Request For Payment form VW EVSE Division of Air Quality Department of Environmental Quality State of Utah 195 North 1950 West Salt Lake City, UT 84116 PAYABLE TO: TAX ID: CHARGE TO: Fund Agency Approp Unit Function Prog Object or BS 2158 480 2158 2113 2VWSOSLC 7512 DATE DESCRIPTION TOTAL 12/4/2023 $79,586.00 $79,586.00 Reviewed and Approved By: Date: Mat Carlile Andrea Riddle Installation completed on: April 19, 2023 220 East Morris Ave Payment to South Salt Lake for reimbursement of the purchase and installation of four dual port level 2 Electric Vehicle Supply Equipment (EVSE) units ($79,586) . This payment comes from Contract 200574 for City of South Salt Lake through the VW Settlement funds. Transaction Id:______________________ City of South Salt Lake South Salt Lake, UT 84105 FY23 OLD YEAR Awardee Name: South Salt Lake_ ___ Award Amount (verify that the requested amount does not exceed this amount): $136,517___ Project Summary Proposed number of EVSEs (type and quantity of each) Four Dual-port Level 2 EVSE Units Actual number of EVSEs (type and quantity of each) Four Dual-port Level 2 EVSE Units Proposed address of EVSE location(s) 220 East Morris Ave South Salt Lake, UT 84105 Actual address of EVSE location(s): 220 East Morris Ave South Salt Lake, UT 84105 Bid amount: The initial bid for the project was $95,067, as stated in Quote #1429 on November 20th, 2018. However, the bid was later revised on May 22nd, 2019, and reduced to $63,549. The original quote was based on the fact that ChargePoint had both gateway and non-gateway stations, with one parent (GW) station required for every five stations. However, as of now, ChargePoint has a gateway in all of their CT4K stations, which has updated the costs. On August 3rd, 2021, a new quote, #2050, was given, which increased the price of EVSE units from $36,226 to $40,068. In addition, the Fire Department required the installation of Knox Boxes, and South Salt Lake required a Performance Bond. These requirements increased the installation cost from $27,323 to $33,127 (as seen in Quote #1429 on November 10th, 2021). Furthermore, an additional cost was incurred to install a wooden pole and replace the 400 AMP Main Breaker, which increased the installation cost from $33,127 to $38,320 (as shown in Quote #1429 on December 29th, 2021). A change order was made to add additional bollards, repair the meter, and replace the wires going to the meter. This increased the installation cost from $38,320 to $47,551 (as stated in Quote #1429 on November 4th, 2022). We won't be able to pay for the Payment Bond ($1,685), the repaired meter, or the replaced stolen wire ($6,068), as these aren't eligible costs for the program. The contracted amount for the Assure plan under the state contract with Lillypad was $2,046 for each EVSE unit. However, the invoice amount was $2,116 for each EVSE unit, resulting in a total cost of $8,464 instead of the expected $8,184. We only paid up to the contracted amount, which means we reduced the payment by $280. The total cost of the project was $87,619, and eligible costs amounted to $79,586. Invoice amount: Final invoice was for $87,619 for the purchase, installation of four dual-port level 2 EVSE units. This included Payment Bond ($1,685), the repaired meter or replaced stole wire ($6,068) that are not eligible for reimbursement. The contracted amount for the Assure plan under the state contract with Lillypad was $2,046 for each EVSE unit. However, the invoice amount was $2,116 for each EVSE unit, resulting in a total cost of $8,464 instead of the expected $8,184. We only paid up to the contracted amount, which means we reduced the payment by $280. The reimbursement amount is $79,586. Checklist of required documents (Provide a description of any modifications from the original, proposed project). A site map showing the location of the EVSE funded by this funding assistance; Installation start date of the EVSE project November 30, 2021; The date the EVSE was placed into April 19, 2023 A photo of the EVSE funded by this funding assistance and placed into service; The estimated hours per day and days per year the EVSE funded by this funding assistance will be used: 19 Hours a day 365 days a year A final purchase invoice for each EVSE, installation, maintenance, and other itemized actual costs from the Funding Assistance Application. The invoice shall include: a. the invoice date; b. the itemized purchase cost for each item or service listed in the competitive bid; and c. the applicant as the purchaser; If costs are higher than the original bid, are the increased costs reasonable? Yes, see narrative above. If items purchased are different from competitive bid did entity document that they meet procurement rules for changed items (see Terms and Conditions section II B.)Yes; and Proof of payment. Did the applicant use the State Cooperative Agreement? Yes/ No Yes o If yes, did the final invoice include shipping? Yes/No No Reviewed by Mat Carlile _______________ Lisa Burr _________________ Andrea Riddle_______________ 08/3/2021 Quote #2050 for EVSE Units only and 11/10/2021 Quote # 12/29/2021 Quote # 1429 Installation only 11/4/2022 Quote #1429 Installlation Only Locations Item Qty Cost Per Item Costs Item Qty Cost Per Ite Costs Item Qty Cost Per ItemCosts Item Qty Cost Per ItemCosts Locations Item Qty Cost Per Item Costs So Salt Lak Grant $Invoice # ChargePoint CT 4021 GW1 1 $5,263.00 $5,263.00 ChargePoint CT 4021 GW1 4 $5,263.00 $21,052.00 ChargePoint CT 4021 GW1 4 $5,263.00 $21,052.00 $0.00 $21,052.00 882 ChargePoint CT 3 $4,553.00 $13,659.00 CPCLD 8 $1,319.00 $10,552.00 CPCLD 8 $1,319.00 $10,552.00 $0.00 $10,552.00 CPCLD Commercial 5 8 $1,105.00 $8,840.00 Assure 5 4 $2,116.00 $8,464.00 Assure 5 years 4 $2,116.00 $8,464.00 $280.00 $8,184.00 882 Assure 5 years 4 $2,116.00 $8,464.00 882 Total Equipement $36,226.00 $40,068.00 Total $40,068.00 $280.00 $39,788.00 Installation 1 $1,088.00 $1,088.00 Installation 1 $1,280.00 $1,280.00 Installation 1 $1,280.00 $1,280.00 Installation 1 $1,280.00 $1,280.00 Installation 1 $1,280.00 $1,280.00 $0.00 $1,280.00 1180 Mobillization 1 $2,448.00 $2,448.00 Mobillization 1 $2,752.00 $2,752.00 Mobillizatio n 1 $2,752.00 $2,752.00 Mobillizatio n 1 $2,752.00 $2,752.00 Mobillization 1 $2,752.00 $2,752.00 $0.00 $2,752.00 1180 Installation of any signs 1 $1,680.00 $1,680.00 Installation of any signs 1 $1,883.00 $1,883.00 Installation of any signs 1 $1,883.00 $1,883.00 Installation of any signs 1 $1,883.00 $1,883.00 Installation of any signs 1 $1,883.00 $1,883.00 $0.00 $1,883.00 1180 Installation of concrete and bollards 1 $3,263.00 $3,263.00 Installation of concrete and bollards 1 $3,656.00 $3,656.00 Installation of concrete and bollards 1 $3,656.00 $3,656.00 Installation of concrete and bollards 1 $3,656.00 $3,656.00 Installation of concrete and bollards 1 $3,656.00 $3,656.00 $0.00 $3,656.00 1180 landscape restoration/ Light pole relocation 1 $1,339.00 $1,339.00 landscape restoration/ Light pole 1 $1,500.00 $1,500.00 landscape restoration/ Light pole 1 $1,500.00 $1,500.00 landscape restoration/ Light pole 1 $1,500.00 $1,500.00 landscape restoration/ Light pole 1 $1,500.00 $1,500.00 $0.00 $1,500.00 1180 Installation of conduit and conductors 1 $2,573.00 $2,573.00 Installation of conduit and 1 $2,884.00 $2,884.00 Installation of conduit and 1 $2,884.00 $2,884.00 Installation of conduit and 1 $2,884.00 $2,884.00 Installation of conduit and conductors 1 $2,884.00 $2,884.00 $0.00 $2,884.00 1180 Trenching and Drilling 1 $14,332.00 $14,332.00 Trenching and Drilling 1 #########$13,924.00 Trenching and Drilling 1 $13,924.00 $13,924.00 Trenching and Drilling 1 $13,924.00 $13,924.00 Trenching and Drilling 1 $13,924.00 $13,924.00 $0.00 $13,924.00 1180 Shipping 1 $600.00 $600.00 Performance and Payment Bond 1 $1,685.00 $1,685.00 Wooden Pole 1 $2,993.00 $2,993.00 Wooden Pole 1 $2,993.00 $2,993.00 Wooden Pole 1 $2,993.00 $2,993.00 $0.00 $2,993.00 1180 Total Installation $27,323.00 Knox Box Installation 1 $3,563.00 $3,563.00 Performanc e and Payment Bond 1 $1,685.00 $1,685.00 Performanc e and Payment Bond 1 $1,685.00 $1,685.00 Performance and Payment Bond 1 $1,685.00 $1,685.00 ######## $0.00 1180 Shipping 1 $0.00 $0.00 Knox Box Installation 1 $3,563.00 $3,563.00 Knox Box Installation 1 $3,563.00 $3,563.00 Knox Box Installation 1 $3,563.00 $3,563.00 $0.00 $3,563.00 1180 Grand Total $63,549.00 $33,127.00 400 Amp 1 $2,200.00 $2,200.00 400 Amp 1 $2,200.00 $2,200.00 400 Amp Main 1 $2,200.00 $2,200.00 0 $2,200.00 1180 $73,195.00 Shipping 1 $0.00 $0.00 Change Order Additional Bollards and installation 1 $3,163.00 $3,163.00 Change Order Additional Bollard and Installation 1 $3,163.00 $3,163.00 $0.00 $3,163.00 1180 Change Order Meter Repair 1 $6,068.00 $6,068.00 Change order Meter Repair meter was broken into and parts/wire was stolen 1 $6,068.00 $6,068.00 ######## 0 1180 Shipping 1 $0.00 $0.00 Shipping 1 $0.00 $0.00 0 0 1180 $38,320.00 $47,551.00 $47,551.00 ########$39,798.00 $78,388.00 Grand Total $87,619.00 $87,619.00 ########$79,586.00 Total Grand total Cost Total Updated Installation from this Grand Total Total Updated Installation * LillyPad Contract amount is $2,046. Therefore only paid for the contracted amount. Total Installation Costs Grand Total 220 East Morris Ave South Salt Lake, UT 84105 Revised Original Bid # 1429 on 5/22/2019 Final Invoice 220 East Morris Ave South Salt Lake, UT 84105 EVSE Equipment Bids Installation Installation (11/10/2021 Quote #1429 Installation only Installation EVSE Equipment Bids (8/3/2021 Quote #2050 for EVSE Units only) Installation EVSE Equipment Bids (No updated quote) Installation EVSE Equipment Bids (No updated quote) Total Updated Installation costs $1,685.00 $6,068.00 Total Installation So. SL Grand Total So. SL $7,753.00 $8,033.00 14” 8”8” charger bollards bollards 3.5” 18” 8” 3.5”3.5” 8” 3.5”                                                              SSL EV Charger Hours in service October 31, 2023 South Salt Lake has 8 chargers, which are used 19 hours a day 365 days a year. The chargers are available to the public 24 hrs a day, but there is no overnight parking allowed so people would have to remain with vehicle during that time. This data is from Chargepoint for October 2023, the fourth month in service. Usage has steadily climbed and is expecting to continue growing.