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Home My WebLink AboutDRC-2025-002313 CLIVE SITE LETTER OF TRANSMITTAL DATE: 2/18/2025 ATTN: LLRW CC; Treesa Parker Karen Kirkwood RE: Transmittal 2025-010 Description of Documents Transmitted Qty See attached for update to Quality Control. CL-QC-PO-001 Rev 15 CML Quality Manual 1 ------------------------------------------------------------------------------------------------------------ Please replace your current procedure revisions with the documents within this Transmittal. You are not required to sign any documents to verify receipt of this distribution. However, you should make every effort to ensure that your copy of the License is current. FROM: EnergySolutions Document Control Clive Facility CL-QC-PO-001 CML Quality Manual Revision 15 Authored By: James Cason, Quality Control Supervisor Date Reviewed By: Curtis Kirk, Director, Quality Assurance Date Approved By Garrett Q. Dutson, PE, Engineer, Clive Facility Date Non-Proprietary New Proprietary Title Change Restricted Information Revision Safeguards Information Rewrite Sensitive Security Information Cancellation James Cason Digitally signed by James Cason Date: 2025.02.14 12:22:39 -07'00' Digitally signed by Curtis Kirk DN: C=US, OU=EnergySolutions, O=Quality Assurance, CN=Curtis Kirk, E=ckirk@energysolutions.com Reason: I am the author of this documentLocation: your signing location here Date: 2025-02-17 07:18:30Foxit PhantomPDF Version: 9.7.5 Curtis Kirk Garrett Q. Dutson, P.E.Digitally signed by Garrett Q. Dutson, P.E. Date: 2025.02.17 10:32:57 -07'00' CL-QC-PO-001 CML Quality Manual Revision 15 Page 2 of 14 Table of Contents CML Quality Manual ...................................................................................................................... 1 1 ORGANIZATION AND ORGANIZATIONAL POLICIES ................................................. 3 1.1 Legal Name and Address of the Construction Material Laboratory (CML) .......... 3 1.2 STAFF ............................................................................................................................ 5 1.3 EQUIPMENT ................................................................................................................ 6 1.4 TEST RECORDS AND REPORTS ............................................................................ 9 1.5 PROCEDURES FOR SAMPLE MANAGEMENT ................................................. 10 1.6 DIAGNOSTIC AND CORRECTIVE ACTION ...................................................... 11 1.7 INTERNAL QUALITY SYSTEM REVIEW ........................................................... 11 1.8 SUBCONTRACTING ................................................................................................ 11 2 TECHNICAL MANAGER ................................................................................................... 11 2.1 EnergySolutions’ Technical Manager ....................................................................... 11 3 QUALITY SYSTEM MANAGEMENT .............................................................................. 12 3.1 Top Management Review ........................................................................................... 12 3.2 Quality System Staff ................................................................................................... 12 4 QUALIFICATIONS, ACCREDITATIONS AND RECOGNITION OF AGENCY BY OTHERS ....................................................................................................................................... 12 5 LIST OF APPENDICES ....................................................................................................... 13 CL-QC-PO-001 CML Quality Manual Revision 15 Page 3 of 14 1 ORGANIZATION AND ORGANIZATIONAL POLICIES 1.1 Legal Name and Address of the Construction Material Laboratory (CML) EnergySolutions, LLC. Corporate Address Clive/Lab Address 299 South Main Street, #1700 2235 S Saltbush SLC, Utah 84111 Clive/Grantsville, UT 84029 1.1.1 Ownership and Management Structure EnergySolutions, LLC is a Utah limited liability company wholly-owned by EnergySolutions, Inc. The management structure for the CML has been provided in Attachment 5.1 of Appendix A to this document. Figure 1 provides a list showing ownership and affiliations of the Principal Officers and Directors. Figure 1. Ownership and Affiliation of the Principal Officers and Directors CL-QC-PO-001 CML Quality Manual Revision 15 Page 4 of 14 1.1.2 Organizational Chart of Relevant Internal Organizational Components EnergySolutions is organized in accordance with Appendix R. The relevant internal organizational components of EnergySolutions’ CML consist of the following: • The President, CEO; • President, Operational Waste Management. • Vice President, Fixed Facilities • General Manager, Clive Facility. • Engineer, Clive Facility (Designated Soils Lab Manager); • Quality Control Supervisor (Technical Manager pro tem); • Quality Control Technicians. An organizational chart of how these different internal components interact has been provided in Appendix G. As indicated above, EnergySolutions’ Engineer, Clive Facility will act as the CML’s Designated Soils Lab Manager. He will also be responsible for ensuring that tests proceed in accordance with current ASTM procedures as per Section 3.2.1 of Appendix A. Should the Soil Lab Manager be away from the CML, EnergySolutions’ Quality Control Supervisor will act as the Soil Lab Manager’s designee. 1.1.3 Quality System Policy Statement EnergySolutions’ Quality System Policy Statement is provided as Appendix I. Copies of the Quality Assurance Policy can also be found on EnergySolutions’ Intraweb, which is readily accessible in the CML. 1.1.4 Records All records shall be maintained in accordance with Appendix L. As mentioned in Appendix A section 3.2.6, records shall be maintained for the life of the facility. Employee training records will be kept on file for the duration of the individual’s employment and calibration and certification records for a piece of equipment will be maintained for a minimum of five (5) years. CL-QC-PO-001 CML Quality Manual Revision 15 Page 5 of 14 1.2 STAFF 1.2.1 Outline of Operational Personnel Positions and Their Lines of Authority and Responsibility Various Departments and individuals share responsibilities to ensure that EnergySolutions’ CML functions properly and within AASHTO certification standards and guidelines. Please refer to Section 3.2 of Appendix A for departmental and individual responsibilities of the internal components that will ensure the proper functioning of the CML. Also, Section 4.1 of Appendix A illustrates the reporting structures and lines of authority that have been established to ensure the CML operates effectively. As discussed in Section 1.2.3, individuals working in the CML will be required to undergo training in accordance within the confines of an established training program. Position descriptions for each technical operational position are located in the custody of the Quality Control Supervisor. 1.2.2 Biographical Sketch of Supervisory Technical Staff Biographical sketches of the supervisory technical staff (the Engineer, Clive Facility, and Quality Control Supervisor) are located in Appendix U. 1.2.3 Training Document All EnergySolutions personnel participating in the operations of the CML shall be trained in accordance with EnergySolutions’ internal training and qualifications procedures as specified in Section 4.1.2 of Appendix A to this document. Further, CML operating staff shall be qualified and educated to the extents listed in the most current revision of ASTM- D3740, Minimum Requirements for Agencies in the Testing and/or Inspection of Soil and Rock as Used in Engineering Design Construction, as referenced in Section 4.1.1 of Appendix A. This training shall be documented and kept in accordance with EnergySolutions’ training program (please refer to Section 4.1.2 of Appendix A). CL-QC-PO-001 CML Quality Manual Revision 15 Page 6 of 14 1.2.4 Methods Used to Evaluate Staff Competency The Quality Control Supervisor and Quality Control Technician II(s) will be required to re-qualify for their specific testing and laboratory functions every three years. The Quality Control Technician(s) will be required to re-qualify for their specific testing and laboratory functions every two years. Collectively these positions may be referred to as Quality Control personnel below. Periodically, the Lab Manager or his qualified designee will review the work performed by the Quality Control personnel. The Lab Manager and his qualified designee have the authority to require Quality Control personnel to re-qualify more often than the cited ASTM frequency if it is deemed necessary. Original qualification documentation shall be transmitted to Document Control and a copy shall also be kept in the Q.C. Department files. 1.2.5 Training and Competency Evaluation Forms EnergySolutions requires CML personnel to undergo and complete qualification modules prior to performing unsupervised soil tests or analyses. These qualification modules include the name of the trainee, the name of the Subject Matter Expert (SME), or trainer, the test method evaluated, the dates qualification requirements are completed, and the final results of the qualification process. Training and Competency Evaluation forms (i.e. qualification modules) shall be documented and kept in accordance with EnergySolutions’ training program (please refer to Section 4.1.2 of Appendix A). An example qualification module for one of the test methods utilized at the CML is provided as Appendix B to this manual. 1.3 EQUIPMENT The CML will use various pieces of equipment to perform soils tests in accordance with the ASTM procedures listed in Section 4.2 of Appendix A. Under no circumstances will the CML use equipment that does not conform to the requirements set forth in Section 1.3 of this document. CL-QC-PO-001 CML Quality Manual Revision 15 Page 7 of 14 1.3.1 Inventory A list of the equipment used in the CML has been provided as Appendix C to this document. An updated list of equipment shall be located in the CML at all times. 1.3.2 Equipment Calibration and Check 1.3.2.1 List and description of equipment used to perform various testing Appendix C also illustrates calibration due dates and methods by which equipment calibrations shall be performed for each piece of equipment used for testing purposes within the CML. An updated list of calibration dates and check standards for all equipment used in the CML shall be located in the CML at all times. Calibration and check records shall be maintained in accordance with Appendix K. 1.3.2.2 Document for ensuring that all calibration and check procedures are performed correctly and at the appropriate intervals EnergySolutions’ CML adheres to Appendix J, a procedure that is designed to establish a consistent method for the selection, receipt, acceptance, and overall control of Measuring and Test Equipment used for activities affecting quality and compliance. Further, the CML will calibrate lab equipment in accordance with Appendix K, a procedure that defines the method for calibrating Quality Control Engineering lab (CML) and field measuring and test equipment used at EnergySolutions’ Clive facility. 1.3.2.3 In-house equipment check and calibration procedures, or reference to their location in the CML Equipment check and calibration procedures shall be performed and documented in accordance with Appendix K, which includes the required documentation information listed below: CL-QC-PO-001 CML Quality Manual Revision 15 Page 8 of 14 • Detailed results of the work performed; • Description of the equipment calibrated or checked including model or serial number or other acceptable I.D. number; • Date the work was performed; • Identification of the individual performing the work; • Identification of the calibration or check procedure used; • The previous calibration or check date and the next due date; and, • Identification of any in-house calibration or check device used (including serial number, lab number or other identification used to establish traceability of items such as standard masses, proving rings, standard thermometers, balances, calipers, etc.). 1.3.2.4 Traceability of in-house equipment or reference standards, or reference to their location in the CML EnergySolutions’ CML will adhere to Appendix K, which requires that Materials and test equipment be calibrated with NIST traceable instrumentation. CL-QC-PO-001 CML Quality Manual Revision 15 Page 9 of 14 1.3.3 Equipment Maintenance Preventative maintenance will be performed on all equipment identified in Appendix S. Equipment maintenance shall be performed in accordance with the applicable manufacturer’s specifications. EnergySolutions’ Maintenance Department shall perform equipment maintenance/repairs when a “Work Order” is generated by the electronic maintenance program “MP2”. An example work order can be found in Appendix T. 1.4 TEST RECORDS AND REPORTS 1.4.1 Document Detailing Methods Used to Produce Test Records and to Prepare, Amend and Check Test Reports EnergySolutions’ CML adheres to Appendix L, a procedure designed to define the methods for identification, collection, retrievability, protection and control of quality records generated by EnergySolutions’ Clive facility. 1.4.2 Test Report Requirements Test reports generated by EnergySolutions’ CML will contain the following information: • Name and address of the testing facility; • Identification of the report and the date issued; • Name and address of the client or identification of the project; • Description, identification and condition of the test sample; • Date of receipt of the test sample; • Date(s) of test performance; • Identification of the standard test method used and a notation of all known deviations from the test method; • Test results and other pertinent data required by the standard test method; • Identification of any test results obtained from tests performed by a subcontractor; and, • Name(s) of the person(s) accepting technical responsibility for the test report. CL-QC-PO-001 CML Quality Manual Revision 15 Page 10 of 14 Note, that the address of the testing facility will not be required for reports intended for internal use only. Please see Section 4.1.4 of Appendix A. Test reports will also retain enough information to be able to verify any report produced. Typical test records are located in Appendix H. 1.4.3 Preparing and Checking Test Reports EnergySolutions’ CML will adhere to Sections 4.1.4, 4.1.5 & 4.1.6 of Appendix A, for preparing and checking of test reports. Resulting records shall be kept in accordance with Appendix A. 1.4.4 Amending Reports When a Report shall be Amended: • The report shall be corrected by using a single line through the error; add the corrected result(s); then initial and date the line out and amended result(s). The corrected report shall be processed, re- reviewed and filed in the normal manner. -OR- • A new report form shall be filled out indicating the amended test results; amended test form shall be indicated on the form; the comment section on the report form shall state the reason for the amended report; the amended report shall be attached to the original report. The amended report shall be processed in the normal manner and filed with the original report. 1.5 PROCEDURES FOR SAMPLE MANAGEMENT Samples will be managed in accordance with the recommendations set forth in the respective ASTM procedures referenced in Section 4.2 of Appendix A. The most current revision of ASTM C-702, Standard Practice for Reducing Field Samples of Aggregate to Testing Size referenced in Section 4.2.5 of Appendix A will be adhered to when procuring a test sample for analysis. A technical Memo has been provided as Appendix D that details the methods by which samples shall be identified, stored, retained and disposed. CL-QC-PO-001 CML Quality Manual Revision 15 Page 11 of 14 1.6 DIAGNOSTIC AND CORRECTIVE ACTION 1.6.1 Document Describing Participation in proficiency Sampling and On-Site Assessment Programs. Appendix E discusses EnergySolutions’ participation in proficiency sampling and on-site assessment programs. It is the responsibility of the Quality Control Supervisor to review all proficiency sampling results, on- site inspection and quality evaluations and report poor results to the appropriate unit supervisor. Appendix E also delineates the steps to be taken when deficiencies in sample testing and on-site inspections occur. 1.6.2 Method Used for Responding to External Technical Complaints. EnergySolutions will respond to external complaints in accordance with Appendix M, which is implemented in order to provide a consistent method for determining the root cause of deficiencies in systems at EnergySolutions’ Clive facility. Appendix N will also be implemented in order to establish a consistent method for prompt identification, documentation, notification, tracking, analysis, resolutions, follow up, and status of regulatory or programmatic deficiencies and overall process improvements. 1.7 INTERNAL QUALITY SYSTEM REVIEW Appendix F describes EnergySolutions’ scope for internal quality system reviews, frequency, individuals responsible, distribution to management and location of the resulting records. 1.8 SUBCONTRACTING EnergySolutions’ CML shall control the procurement of items and subcontracting services in accordance with Appendix O and Appendix P, internal procedures used to assure that specific safety, quality and compliance requirements are met. 2 TECHNICAL MANAGER The CML shall have a Soils Lab Manager who has overall responsibility for the technical operations of the laboratory. In addition, the CML shall nominate an individual to serve in the Technical Manager’s absence. 2.1 EnergySolutions’ Technical Manager As listed in Section 1.1.2 above, EnergySolutions’ Engineer, Clive Facility shall act as the Soils Lab Manager for the CML. In his absence, the Quality Control Supervisor shall act in his stead. CL-QC-PO-001 CML Quality Manual Revision 15 Page 12 of 14 3 QUALITY SYSTEM MANAGEMENT 3.1 Top Management Review The laboratory’s top management shall review the quality system at least annually, and whenever a technical complaint cast doubt on the quality of the CML’s work, to ensure the quality system’s continuing suitability and effectiveness, and introduce any necessary changes or improvements. At a minimum, management review shall include the following: • Results of internal and external audits. • Proficiency Sample performance. • Status of corrective actions. • Personnel staffing changes and training needs. • Updates to QMS policies and procedures, and • Customer Complaints. Any changes to this Quality Manual will require the review and signature of the Engineer, Clive Facility, the Quality Control Supervisor, and the Director, Quality Assurance. 3.2 Quality System Staff 3.2.1 The Quality Control Supervisor has the responsibility for determining if the quality system implementation activities are being conducted by the CML staff in a manner specified in the CML’s Quality Manual. 3.2.2 Section 3.2.5 of Appendix A, discusses the responsibilities of Quality Assurance to ensure the quality of work performed by the CML. 4 QUALIFICATIONS, ACCREDITATIONS AND RECOGNITION OF AGENCY BY OTHERS A list showing applicable dates of qualifications, accreditations and recognition of agency by others is provided as Appendix Q, of this manual. CL-QC-PO-001 CML Quality Manual Revision 15 Page 13 of 14 5 LIST OF APPENDICES Appendix A: CL-QC-PR-025, Standard Practice for Achieving Certified AASHTO Results Appendix B: Q1123 Sample Qualification Form and Test Appendix C: Equipment Inventory and Measuring and Testing Equipment Tracking Sheet Appendix D: Sample Processing Appendix E: Procedures Related to Proficiency Sample Testing and On-Site Inspections Appendix F: Quality System Review Procedures & Internal Quality System Review Check Sheet Appendix G: CML’s Organization Chart Appendix H: Example Test Reports Appendix I: Quality System Policy Statement Appendix J: ES-AD-PR-009, Control of Measuring and Test Equipment & CL-QA-WI-120, Control of Measuring and Test Equipment Appendix K: CL-QC-PR-001, Quality Control Inspections and Testing & CL-QC-PR- 011, M&TE Calibration Appendix L: CL-QA-PR-005, Records Appendix M: ES-AD-PR-012, Cause Analysis Appendix N: ES-AD-PR-008, Condition Reports Appendix O: ES-QA-PR-003, Supplier Evaluation Appendix P: ES-QA-PR-009, Quality Levels (Q-List) Appendix Q: Accreditation Dates Appendix R: Organization Appendix S: Routine Preventative Maintenance Appendix T: Work Order (Example) Appendix U: Biographical Sketch and Resume Appendix V: Clive Training Procedure CL-QC-PO-001 CML Quality Manual Revision 15 Page 14 of 14