DRC-2025-001846

LETTER OF TRANSMITTAL
03-Jun-25(803) 256-0450 DATE:
ATTN:
RE:CC# 5620
State of Utah c/o Kristina Garcia/ Clive
Document Control
CORPORATE DOCUMENT
EMAIL:[e-mail]
Description of Documents Transmitted Qty.
1 ES-AD-PR-018, Rev. 13, RECEIPT INSPECTION 1.
TRANSMITTED FOR THE FOLLOWING REASON:
For your use or update files -- destroy superseded documents
EnergySolutions
Document Control Center
299 South Main Street, Suite 1700
Salt Lake City, UT 84111
FROM:
State of Utah c/o Kristina Garcia/ Clive Document Control
-
TO:
,
Electronic documents, once printed, are uncontrolled and may become outdated.
Refer to the Intranet or the Document Control authority for the correct revision.
ES-AD-PR-018
Revision 13
Authored By:
Tim Dukes, Quality Assurance Date
Reviewed By:
Chris Boschetti, Group Director QA, D&D Date
Approved By:
David J. Platt, Group Director QA, WM Date
Non-Proprietary New
Proprietary Title Change
Restricted Information Revision
Safeguards Information Rewrite
Sensitive Security Information Cancellation
CONTROLLED COPY #5620
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Table of Contents
1 PURPOSE AND SCOPE ........................................................................................................ 3
1.1 Purpose........................................................................................................................... 3
1.2 Scope............................................................................................................................... 3
2 REFERENCES ....................................................................................................................... 3
3 GENERAL .............................................................................................................................. 3
3.1 Definitions ...................................................................................................................... 3
3.2 Responsibilities .............................................................................................................. 3
3.3 Precautions and Limitations ........................................................................................ 4
3.4 Records........................................................................................................................... 4
4 REQUIREMENTS AND GUIDANCE .................................................................................. 5
4.1 Receipt and Release Inspection.................................................................................... 5
4.2 Disposition of Items....................................................................................................... 7
4.3 Status Indicating System .............................................................................................. 9
5 ATTACHMENTS AND FORMS........................................................................................... 9
5.1 Instructions for Storage of Cask Gaskets, O-Rings, and Stat-O-Seals .................. 10
5.2 Instructions for Identification of Certified Cask Fasteners .................................... 11

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1 PURPOSE AND SCOPE
1.1 Purpose
This procedure prescribes the receipt and release inspection processes for items
and services procured from suppliers.
1.2 Scope
This procedure is applicable to quality program related activities that fall under
the purview of the EnergySolutions Quality Assurance Program, Reference 2.9.
When necessary, an alternative process shall be established if approved in writing
by the Group Director, QA.
The Quality Assurance organization recognizes that occasionally project specific
License Bases Documents (e.g., DQAP, Tech Specs) may have requirements that
are a departure from this procedure. In those cases, a project specific supplement
shall be approved by the Group Director, QA authorizing deviations from this
procedure.
2 REFERENCES
2.1 ES-QA-PR-039, Corporate Quality Assurance Department Records
2.2 ES-AD-PR-013, Control of Nonconforming Items
2.3 Reserved
2.4 ES-QA-PR-007, QC Personnel Qualification and Certification
2.5 ES-QA-PR-009, Quality Levels (Q-List)
2.6 DTK-QA-021, Inspection of Polyethylene High Integrity Containers
2.7 ES-QA-PR-036, Inspection
2.8 DDG-AD-PR-002, D&D Training Program
2.9 ES-QA-PG-001, Quality Assurance Program
2.10 ES-AD-PR-018-F1 Receiving Report
2.11 ES-AD-PR-018-F2 Conditional Release Form
2.12 ES-AD-PR-018-F3 Steel Liner / Shell Inspection Report
2.13 ES-AD-PR-018-F4 DOT 7A Type A Package Inspection Report
2.14 ES-AD-PR-018-F5 Dimensional Inspection Report
3 GENERAL
3.1 Definitions
None
3.2 Responsibilities
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3.2.1 Personnel certified as a Receiving Inspector per Reference 2.4 are
responsible for performing receipt and release inspections when specified
in procurement documents or Internal Work Requisitions (IWRs).
3.2.2 The requisitioning department is responsible for performing receipt and
release inspections when specified in procurement documents or IWRs.
Personnel certified as a Receiving Inspector per Reference 2.4 may
perform these inspections as requested.
3.2.3 Personnel trained as D&D Receipt Inspectors (Graded QA) in accordance
with Reference 2.8 or Receiving Inspectors qualified per Reference 2.4
shall perform receipt inspection activities of Quality Level 2 (QL-2) items
using this procedure provided the item is not part of a 10 CFR 71 or 10
CFR 72 licensed system.
3.3 Precautions and Limitations
3.3.1 This procedure applies to the receipt and/or release inspection of Quality
Level 1, 2, 3 and 4 items per Reference 2.5, as specified in procurement
documents or Internal Work Requisitions (IWRs).
3.3.2 The forms referenced in this procedure are examples. Individual divisions
or sites may use alternate forms as long as the alternate forms contain, at a
minimum, the information identified on the example forms.
3.3.3 The Receipt Inspection process is not restricted to persons assigned to the
Quality Control Department. Personnel assigned to other departments may
providing they are appropriately certified in accordance with Reference
2.4.
3.3.4 Personnel performing inspections in accordance with this procedure shall
be independent of those who performed the work being inspected.
Personnel shall coordinate any issues identified with the Quality
department.
3.4 Records
3.4.1 Completed receiving reports, procedure forms, and supplier certificates of
calibration/conformance, shall be maintained in accordance with
Reference 2.1, except as noted below.
3.4.2 Project related documentation received from suppliers shall be forwarded
to the Project Manager or Project Engineer and maintained in accordance
with applicable project, facility or department procedures. Other non-
project related documentation received from suppliers shall be forwarded
to the requisitioning department and shall be maintained in accordance
Supplier
documentation can be attached to the receiving inspection report as an
alternative.
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4 REQUIREMENTS AND GUIDANCE
4.1 Receipt and Release Inspection
4.1.1 Items shall be stored in predetermined hold areas, or hold tags shall be
applied to the items, until all receipt inspection activities have been
completed. Unless the package marking prohibits unpacking, the content
of shipments shall be unpacked prior to receipt inspection. When items are
contained in transparent moisture proof bags or envelopes, visual
inspection without unpacking the contents is permitted. The inspection
activities shall be performed in an area that is suitable to minimize the
possibility of damage to the items.
4.1.2 Procurement documents, IWRs and Section 4.1.3 identify the attributes to
be inspected and prescribes the minimum acceptance criteria to be used
when performing a receipt or release inspection. The results of all receipt
or release inspections shall be documented on a Receiving Report form
(ES-AD-PR-018-F1) or equivalent or as specified by the applicable Q-
Code.
4.1.2.1 When performing the receipt or release inspection of steel
liners or steel shells, a Steel Liner / Shell Inspection Report
shall be completed in addition to the Receiving Report (ES-
AD-PR-018-F3) for WM facilities.
4.1.2.2 When inspecting DOT 7A, Type A packages, a DOT 7A
Type A Package Inspection Report shall be completed in
addition to the Receiving Report (ES-AD-PR-018-F4).
4.1.2.3 Dimensional Inspection Reports should be used when
critical dimensions are to be verified and documented per
drawings, specifications, purchase orders, etc., in addition
to the Receiving Reports (ES-AD-PR-018-F5).
4.1.2.4 EnergySolutions Internal receipt / release inspections of
Polyethylene High Integrity Containers shall be performed
in accordance with Reference 2.6 for WM facilities.
4.1.2.5 Other EnergySolutions Internal inspections should be
performed in accordance with Reference 2.7 for WM
facilities.
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4.1.3 Receipt and release inspections shall include verification of the following
attributes, as appropriate:
4.1.3.1 Identification and Marking Verification that
identification and markings are in accordance with
applicable codes, specifications, equipment data sheets,
purchase orders, drawings, etc.
4.1.3.2 Manufacturer Documentation Verification that the
documentation required by the applicable codes,
specifications, equipment data sheets, purchase orders,
drawing, etc. has been received and meets specified
requirements. Examples include certificates of
calibration records for measuring and test equipment.
4.1.3.3 Protective Covers and Seals Visual inspection to assure
that covers and seals meet their intended function.
4.1.3.4 Coatings and Preservatives Verification that coatings
and preservatives are present as indicated in specifications,
equipment data sheets, purchase orders, drawings, or

4.1.3.5 Physical Damage Visual inspection to assure that items
and parts are not broken, cracked, missing, deformed or
misaligned and rotating parts turn without binding. This
inspection shall also include verification that the item(s)
have not sustained damage due to fire, excessive exposure
to weather, environmental damage, tie down failure, or
rough handling. Accessible internal and external areas shall
be free of detrimental gouges, dents, scratches and burns.
4.1.3.6 Cleanliness Visual inspection to assure that accessible
internal and external areas are within the specification
requirements for dirt, soil, mill scale, weld spatter, oil,
grease, or stains. If inspection for cleanliness was
performed prior to sealing and shipping, and inspection
upon receipt indicates that there was no penetration of the
sealed boundary, then inspection for internal cleanness is
optional.
4.1.3.7 Physical Properties Assurance that physical properties
conform to the specified requirements and that chemical
and physical test reports, if specified, meet the specified
requirements.
4.1.3.8 Dimensions Inspection to assure that critical dimensions,
as identified in specification, equipment data sheets,
drawings and purchase orders, conform to the specified
requirements.
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4.1.3.9 Welds Verification that critical welds, as identified in
specifications, equipment data sheets, drawings and
purchase orders, are in accordance with the specified
requirements and meet the specified acceptance criteria.
4.1.3.10 Lubricants and Oils Verification of the presence of
lubricants and oils, if required by specification, equipment

4.1.3.11 Electrical Insulation Visual inspection to verify that no
wires are bare, frayed, cut or loose.
4.1.4 The Quality Level of the item or service, as specified in procurement
documents, shall be documented on ES-AD-PR-018-F1 Receiving
Report. Quality Level 1 items and services should have an independent
review performed and documented on the Receiving Report.
4.2 Disposition of Items
4.2.1 Acceptable Items
4.2.1.1 Items inspected and found to be in conformance with
specified requirements of the purchase order shall be
identified as acceptable in accordance with the status
indicating system and placed in a storage area for
acceptable items or moved to a final location for
installation or use.
4.2.1.2 Upon completion of the receipt inspection for cask gaskets,
O-rings and stat-o-seals, and prior to applying an
storage, QC personnel shall complete the steps contained in
Attachment 5.1.
4.2.1.3 Upon completion of the receipt inspection for fasteners
used on EnergySolutions owned NRC licensed Type B
tag/label on these items and placing them in storage, QC
personnel shall complete the steps contained in Attachment
5.2.
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4.2.2 Conditional Release of Items
4.2.2.1 Items that require additional work and/or testing prior to
final acceptance may be conditionally released. The
requesting party (i.e., cognizant Manager or Engineer) shall
initiate a Conditional Release form (ES-AD-PR-018-F2)
and submit it to QA/QC. QA/QC personnel shall assign a
conditional release number from the log and enter the
designated information in the log. QA/QC personnel shall
apply Conditional Release tags to each of the items and the
tags shall remain on the items until the associated work
and/or testing has been completed. Final acceptance does
not occur until QA/QC verifies that the required actions
have been completed, at which time QA/QC documents the
verification on the Conditional Release form, signs and
dates the form indicating that the item has been accepted,
removes the Conditional Release tag from the item, and
applies the appropriate status indicator to the item. Upon
completion, a copy of the Conditional Release form should
be forwarded to the requesting party.
4.2.3 Nonconforming Items
4.2.3.1 Items that do not conform to the specified requirements of
the purchase order shall be identified as nonconforming and
documented/processed in accordance with the requirements
of Reference 2.2. The item shall be placed in a segregated
hold area and/or have a hold tag applied in order to prevent
inadvertent use of the nonconforming item.
4.2.4 Commercial Grade Dedication or Upgrade
4.2.4.1 Prior to final acceptance of a commercial grade item,
QA/QC shall review the dedication/upgrade documentation
to assure compliance with contract requirements.
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4.3 Status Indicating System
4.3.1 A system for identifying the status of items through the use of tagging,
labeling, and/or marking the items shall be employed to clearly indicate
whether the items are acceptable, on hold, or unacceptable for use. A
controlled physical segregation is an acceptable equivalent method. When
tags or labels are used, they shall be made from material that will not
deteriorate during storage, shall be securely affixed to the items, and shall
be displayed in an area that is readily visible. The tags/labels used shall
not be damaging to the item. Personnel performing receipt and release
inspections apply and remove the following tags and labels to indicate the
status of items.
Note: Alternative color schemes for tags/labels
may be used.
4.3.1.1 Accepted Tags/Labels are used to indicate that the receipt
inspection of an item has been completed with acceptable
results and that the item has been released for
use/installation. Accept tags are white with green print.
4.3.1.2 Hold/Reject Tags are used to indicate that the item is either
on hold pending further action (e.g., completion of the
receipt inspection; completion of the corrective action
specified on a Nonconformance Report; etc.) or to
designate that an item has been rejected and is not to be
installed or placed in service. Hold/Reject tags are red with
black print.
4.3.1.3 Conditional Release Tags are used to identify items that
have been released for completion of further work or
testing prior to acceptance (refer to Section 4.2.2 for
additional information). Conditional Release tags are blue
with black print.
5 ATTACHMENTS AND FORMS
5.1 Instructions for Storage of Cask Gaskets, O-Rings and Stat-O-Seals
5.2 Instructions for Identification of Certified Cask Fasteners
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Attachment 5.1 Instructions for Storage of Cask Gaskets, O-Rings, and Stat-O-Seals
Upon completion of the receipt inspection criteria specified in Section 4.1 of this procedure for
cask gaskets, O-rings and stat-o-
items and placing them in storage, QC personnel shall complete the following steps.
1. QC shall verify that the information tag supplied by the vendor contains all the information
requested in the EnergySolutions purchase order. If any of the requested information is
missing from the tag, it shall either be added to the vendor supplied tag or EnergySolutions
QC shall replace the vendor supplied tag with a tag containing all of the requested
information.
2. Gaskets and O-rings shall be neatly arranged/coiled, so that they are not twisted, kinked,
pinched, etc. The gasket or O-ring should be secured with string or plastic ties. The goal
being to arrange/coil the gasket or O-ring so that the potential for damage while in storage is
minimized.
3. The gasket, O-ring or stat-o-seal shall be placed in a plastic zipper bag. The information tag
shall be also placed in the bag. The information should be located in a manner so that it can
be read through the plastic zipper bag.
4. The exterior of the bag shall be marked with the following information:
Cask type (e.g., 8-120B);
Gasket location (e.g., primary lid outer); and
Use by date (e.g., 4th Qtr., 2008).
5. The gaskets, O-rings and stat-o-seals shall be stored in an environmentally controlled area
so that they are not subjected to temperature extremes, excessively low or high humidity or
direct sunlight. The plastic zipper bag shall be sealed prior to placing in storage.

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Attachment 5.2 Instructions for Identification of Certified Cask Fasteners
Upon completion of the receipt inspection criteria specified in section 4.1 of this procedure for
cask fasteners to be used on EnergySolutions owned NRC licensed Type B casks, and prior to
complete the following steps.
1. An identification number shall be obtained from the Control Number for Certified Cask
Fasteners log maintained by QC. The nomenclature for the identification number shall be a
sequential number obtained from the log. A different identification number shall be assigned
to each size fastener received for each purchase order.
2. The identification number shall be marked (e.g., stamped, etched, etc.) on each cask
fastener. The number should be marked on the top and/or bottom of each fastener in such a
manner to maintain long-term traceability on the fastener.
3. The identification number shall also be written on the certification documentation supplied
by the vendor and on the EnergySolutions Receiving Report.