DRC-2025-001675

Deq submit <[e-mail]>
Fwd: UTAH PERIODIC MEETING SCHEDULING LETTER AND AGENDA
1 message
Stevie Norcross <[e-mail]>Thu, May 22, 2025 at 1:35 PM
To: Deq submit <[e-mail]>
---------- Forwarded message ---------
From: Elaine Raphael <[e-mail]>
Date: Thu, May 22, 2025 at 1:31 PM
Subject: UTAH PERIODIC MEETING SCHEDULING LETTER AND AGENDA
To: Doug Hansen <[e-mail]>
Cc: ext_Stevie_Norcross <[e-mail]>, [e-mail] <[e-mail]>, Jackie Cook
<[e-mail]>, Robert Johnson <[e-mail]>, Lee Smith <[e-mail]>
Good afternoon Doug Hansen,

Please find the enclosed Utah Periodic Meeting Scheduling Letter and Agenda. To help the Agreement States and the
U.S. Nuclear Regulatory Commission (NRC) remain knowledgeable of each other’s program and to initiate planning for
the next Integrated Materials Performance Evaluation Program (IMPEP) review, the NRC conducts one-day periodic
meetings with Agreement States in between IMPEP reviews. The periodic meeting is scheduled for Wednesday,
September 24, 2025. The meeting will be held at the Department of Environmental Quality offices in Salt Lake City, Utah.

If you have any questions or comments about the periodic meeting summary, please contact Jacqueline Cook at
[e-mail].

Thank you and have a good day.

Elaine Raphael
Regulatory Review Specialist
Division of Materials Safety, Security, State, and Tribal Programs
Office of Nuclear Material Safety and Safeguards
U.S. Nuclear Regulatory Commission

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5/22/25, 2:07 PM State of Utah Mail - Fwd: UTAH PERIODIC MEETING SCHEDULING LETTER AND AGENDA
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Stevie Norcross, PhD
Assistant Director |
Division of Waste Management and Radiation Control,
Utah Department of Environmental Quality
Office: [phone]
Front Desk: [phone]
wasteandradiation.utah.gov
Emails to and from this email address may be considered public records and thus subject to Utah GRAMA
requirements.
Statements made in this email do not constitute the official position of the Director of the Division of Waste
Management and Radiation Control. If you desire a statement of the Division Director's position,
please submit a written request to the Director, including copies of documents relevant to your request.
May 22 2025 Letter to D Hansen re Utah Periodic Meeting Scheduling Letter and Agenda.docx.pdf
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5/22/25, 2:07 PM State of Utah Mail - Fwd: UTAH PERIODIC MEETING SCHEDULING LETTER AND AGENDA
https://mail.google.com/mail/b/AEoRXRQuVaOiRdkpjtnSO4OT5ZLwYBSH8AxK7eB0bw2xwpLpfFlQ/u/0/?ik=adf9d5e615&view=pt&search=all&permth…2/2
Doug Hansen, Director
Division of Waste Management
and Radiation Control
Department of Environmental Quality
P.O. Box 144880
Salt Lake City, UT 84114-4880
SUBJECT: UTAH PERIODIC MEETING SCHEDULING LETTER AND AGENDA
Dear Doug Hansen:
To help the Agreement States and the U.S. Nuclear Regulatory Commission (NRC) remain
knowledgeable of each other’s program and to initiate planning for the next Integrated Materials
Performance Evaluation Program (IMPEP) review, the NRC conducts one-day periodic
meetings with Agreement States in between IMPEP reviews.
In accordance with the Office of Nuclear Material Safety and Safeguards (NMSS) Procedure
SA-116, “Periodic Meetings between IMPEP Reviews,” and after previous coordination with
Jalynn Knudsen of your staff, we have scheduled the periodic meeting for Wednesday,
September 24, 2025. The meeting will be held at the Department of Environmental Quality
offices in Salt Lake City, Utah.
Based on our previous discussions, the likely topics for discussion at the meeting are listed on
the enclosed agenda. If there are any additional specific topics you would like to cover, or if you
would like to focus on a specific area, please let me know. If you have any questions, please
call me at 817-200-1132, or via email at [e-mail].
Sincerely,

Jacqueline D. Cook
Regional State Agreements Officer
Division of Radiological Safety and Security
Enclosure:
Utah Periodic Meeting Agenda
May 22, 2025
Signed by Cook, Jacqueline on 05/22/25
D. Hansen -2-
cc: Stevie Norcross, PhD, Assistant Director
Division of Waste Management
and Radiation Control
Jalynn Knudsen, Assistant Director
Division of Waste Management
and Radiation Control
Enclosure
Periodic Meeting Agenda with the Division of Waste Management and Radiation Control
Utah Department of Environmental Quality
September 24, 2025
Topic areas for discussion during the meeting may include:
1. Program reorganizations:
Discuss any changes to the program organization, including program/staff relocations
and new appointments.
2. Changes in program budget/funding.
3. Status of Utah’s program, including:
a. Technical Staffing and Training (Satisfactory)
i) Number of staff in the program and status of their training and qualifications.
ii) Any program vacancies.
iii) Staff turnover since the last Integrated Materials Performance Evaluation
Program (IMPEP) review.
iv) Adequacy of full-time equivalent for the materials program.
v) Status of implementation of IMC 1248.
b. Status of Materials Inspection Program (Satisfactory)
i) Number of Priority 1, 2, and 3 inspections completed on time and overdue since
the last IMPEP review.
ii) Number of initial inspections completed on time and overdue since the last
IMPEP review.
iii) Number of reciprocity inspections completed each year since the last IMPEP.
iv) Inspection frequencies (changes to or those that differ from the U.S. Nuclear
Regulatory Commission (NRC) inspection frequencies).
c. Technical Quality of Inspections (Satisfactory)
i) Status of inspector accompaniments.
ii) Management review process
iii) Significant inspection activities/challenges
Recommendation: Take appropriate measures to ensure that inspection records are
complete, thorough, and accurately reflect the inspection performed.
d. Technical Quality of Licensing Actions (Satisfactory)
i) Number of licensing actions and types performed since the last IMPEP review.
2
e. Technical Quality of Incident and Allegation Activities (Satisfactory)
i) Status of allegations and concerns referred by the NRC for action.
ii) Significant events and generic implications.
iii) Number of reportable events received since the last IMPEP and event reporting,
including follow-up and closure information in Nuclear Material Events Database.
f. Legislation, Regulations, and Other Program Elements (Satisfactory But Needs
Improvement)
i) Regulations
a. Compatibility requirements.
b. Discuss status of State’s regulations and actions to keep regulations up to
date, including the use of legally binding requirements and sunset
requirements.
ii) Legislative changes affecting the program.
iii) Sunset Requirements.
iv) Other Program Elements.
Recommendation: Update its administrative licensing guidance to incorporate the
essential objectives of the risk significant radioactive materials checklist and document
the process to be followed by program staff.
Perform an extent of condition review of all programmatic procedures to ensure the
procedures required as a matter of compatibility are in place and that those procedures
meet the essential objectives of the NRC’s procedures.
Provide training to technical staff on revisions made to procedures resulting from the
extent of condition review.
h. Low-Level Radioactive Waste Disposal Program (LLRW) (Satisfactory)
i) Technical Staffing and Training
ii) LLRW Status of the Inspection Program
iii) LLRW Technical Quality of Inspections
iv) LLRW Technical Quality of Licensing
v) LLRW Technical Quality of Incident and Allegation Activities
i. Uranium Recovery Program (UR) (Satisfactory)
i) Technical Staffing and Training
ii) UR Status of the Inspection Program
iii) UR Technical Quality of Inspections
iv) UR Technical Quality of Licensing
v) UR Technical Quality of Incident and Allegation Activities
3
4. Information Exchange:
a. Current program initiatives;
b. Emerging technologies;
c. Large, complicated, or unusual authorizations for use of radioactive materials;
d. Major decommissioning and license termination actions;
e. Mechanisms to evaluate performance such as self-audits;
f. Operating/strategic plan metrics and outcomes, if applicable; and,
g. Current NRC initiatives.
5. Schedule for the next IMPEP review.
6. Next Steps/Meeting Summary/Q&A.
7. Exit with Senior Management if requested by the NRC or Agreement State.
JC
Doug Hansen
DATE UTAH PERIODIC MEETING SCHEDULING LETTER AND AGENDA May 22, 2025
DISTRIBUTION:
DSilberfeld, NMSS
TBloomer, RES/DSA/AAB
CO'Keefe, R-IV/DRP/RPB-B
AGiantelli, NMSS/MSST/SMPB
RJohnson, NMSS/MSST/SLPB
LSmith, NMSS/MSST
ADAMS Accession No.:ML25141A158
OFFICE R-IV/DNMS/MIB
NAME JCook
DATE May 22, 2025
OFFICIAL RECORD COPY
6