DRC-2025-001189

New Generator Site Access Permit Applications
Individuals and companies that want to get a Generator Site Access Permit will be using the Division of Waste Management and Radiation Control Community Portal to apply for new permits
and renew existing permits. The following are instructions and guidance on how to complete the process. Additional information about the Community Portal can be found in the Community
Portal User Guide which can be downloaded from the General Forms section of the Division’s Forms webpage.
Registering as a Community Portal User
1.Individuals and companies must register as portal users if a registration has not already been created by the Division. To register as a portal user, users will need to navigate to
the following link: https://deqorg.utah.gov/
Once users navigate to the link, they will see the screen below and would need to click on the “Register” button.
2.After clicking on the Register button, the user will need to fill in the required information for registration. Email address and Billing Email Address are required fields. Both
email addresses can be the same. The Billing Email Address is used by the Division to send notices that permits are going to expire and are due for renewal and to send other billing
invoices if necessary.Note: If the account name you enter is already in our database you will not be able to complete the registration process. If this happens, please contact the Division
at 801-536-0200 and ask to speak to Kaci McNeill or contact Kaci by email at: [e-mail].
3.After a successful registration, the user will receive a welcome email. To activate the account, users should click on the link in the email to continue with the registration process.
4. Clicking the link will take the user to the Change Your Password page where a password must be created. Please follow the instructions and create a password for your account.
5.After the user creates the password for their account, they will be redirected to the Home Page of the Community Portal. Usersshould navigate to the “My Profile” tab on the top right
where they need to ensure that all information in their profile is complete and correct. Click on the Edit button in the upper right side of the screento edit any information in the
profile. Users must add a phone number (if not entered when registering), job title, and mailing address then click on the Save button to save the changes.
6. Once a user has updated and saved their profile the user will need to contact the Kaci McNeill to have their Level of Access set up. Do this by dialing 801-536-0200 and ask to speak
to Kaci or contact Kaci by email at: [e-mail] user will not be able to do anything in the Community Portal until this is complete. After the Level of Access is set up
the user can login and create and submit anGenerator Site Access Permitapplication.
Submitting a Generator Site Access Permit Application
1. Ensure that you are on the Home page of the Community Portal. The Portal Dashboard should look something like is shown in the screenshot below.
2.Click on the Apply button on the right-hand side of the screen.
3. After clicking Apply the user is taken to the Facility Selection screen. New users will need to create a facility. Click the blue “Click here” text to open the facility creation
page.
4. On the Facilities page click the “Add New Facility” button. Complete the required fields on the Enter Facility Details page then click the blue Add button.
For “Name” a usershould enter the full business legal name, no DBAs.
The Latitude and Longitude fields will be automatically filled in based on the address entered. These fields are used by other programs and are not used for Generator Site Access Permits.
Users can enter a new Facility Contact or, by clicking in the “Facility Contact” field,enter the name the user entered when creating their portal registration. Click the name to add
it as the Facility Contact.
5.Once the facility is added, the user will be returned to the Facilities screen. Click on the “Home” tab at the top of the page and click the “Apply” button again.
6.After clicking Apply the user is taken to the Facility Selection screen. Click anywhere in the Choose one field and click on the facility that was just added then click the Next button.
7. The user is now taken to the Program Selection page. Click anywhere in the Choose one field and click on“Generator Site Access (GSA)”.Note: Users can save their application during
the application process by clicking the Save and Exit button at the top right of the screen. To resume the application process the user must click on the icon in the View column of
the “All Pending Applications” section of the Portal Dashboard. Applications can also be deleted by clicking the Delete button next to the Save and Exit button when the Delete button
is present.
8. When the Choose a sub-program window opens click the button next to “GSA Permit”.
9. After clicking on the button next to “GSA Permit” the “Classification Types” section will open. Click the button next to the type of permit being applied for either “Generators”
or “Waste Processors/Collectors” then click the Save and Next button at the bottom of the screen. Descriptions of each classification are provided to assist users in determining he
correct one. The cost of each classification is also shown.
10. The user is now on the Instructions screen. After reading the instructions click on the Save and Next button at the bottom of the screen to move to the Application Questions screen.
11.On the Application Questions screen the user should complete all required fields (*) then click the Save and Next button at the bottom of the screen. Information entered into a specific
section of the application can be edited by clicking the pencil icon on the right of the section. The information can be deleted by clicking the trash can icon.
For Contact Person click the “Add a Contact” button. Click anywhere in the Select Contact field for a list of contacts already associated with the account. Choosing a name from the
list populates the fields with the data that has been previously entered. The user can also manually enter information into the fields to add a new contact that is not already in the
database.
Enter the full Legal Organization name in the field, no DBAs.
Click the “Add and Address” button to enter the Legal Organization Address. It is easiest to use the Address or location search bar at the top of the window that opens when users click
the “Add and Address” button. Latitude and Longitude will be automatically filled in when the address is chosen from the search bar. If a user chooses to manually enter the address
information they will also have to manually enter the Latitude and Longitude data.
Choose the Organization Country from the dropdown menu.
Enter the State of Formation or incorporation and/or the Type of Government Entity if these are applicable.
12. The user is now on the Application Documents screen. This is optional for Generator Site Access Permit applications. This feature can be used to upload electronic copies of any
documents that need to be included with the application. Multiple files can be uploaded. The maximum document size for each document is 2 GB. Click the Save and Next button at the
bottom of the screento move to the next section.
13.The next page is the Attestation page. Please read the attestation statements on the page then click the box if you agree with the statements. You cannot move to the next step in
the application process unless you agree to the attestation statements.Once you click the box the grayed out Save and Next button will turn blue. Click this button to move to the next
section of the application.
14. The next page is the Summary page. On this page the user can review all the information that is being submitted as part of the application. If changes need to be made the user
can click on the appropriate menu item on the left side of the screen to be taken to that section of the application process and make any corrections necessary. Once the user has confirmed

that all the information is correct click the Save and Next button at the bottom of the screen to move to the Payment section.
15. The next screen is the payment screen. The Payment Amount is shown on the screen. This amount is determined by the classification chosen from the Classification Types in step
9 above. Click the Pay button and a new window will open where the payment method can be selected. Payment MUST be received by the Division before the user can complete the application
process and submit their application. The payment methods available are different depending on the application amount. For a Generator permit the methods are: Card, eCheck, Wire Transfer,
IAT (State Government Agency Use Only), or Check. For a Waste Processor/Collector permit the methods are: eCheck, Wire Transfer, IAT (State Government Agency Use Only), or Check. The
Division is not allowed to accept credit card payments for amounts over $5000.
If the user clicks on Card or eCheck as the payment method and clicks the Pay buttona new browser window will open with the Utah DEQ payment portal to make the payment.
Note: You must allow pop-ups for the Payment Portal web page to be able to make a credit card or eCheck payment.
When the user has completed the payment process in the payment portal, they will be returned to the payment screen in the Community Portal and will receive an email receipt from the
payment portal. The status of payment will change to Paid and the Submit button should be enabled. Click the Submit button to submit your application.
If the user chooses Wire Transfer, IAT or Check they will be required to enter additional information prior to clicking the Pay button.
The field titled “Date of Requested Payment” is required for all three of these methods. The user should enter the date that they plan to submit the payment.Only the current date or
a future date can be entered.
In addition to the date an IAT also requires a document number.
Check requires the check number in addition to the date.
After clicking the Pay button, the screen will show that the status of the payment is Pending and will provide a Payment ID number. If the user needs to correspond with the Division
regarding the payment, please reference the Payment ID number. The user should click the Save and Exit button at the top of the screen at this time and wait for notice from the Division
that payment has been received. The application will be listed in the All Pending Applications section of the Community Portal Home page. Take note of the Application Number for future
reference. Once payment is received by the Division the user will receive an email informing them that payment has been received and they can continue with their application. After
receiving this email, the user can log back into the Community Portal and click the icon in the View column of the All Pending Applications section on the row with the appropriate Application
Number. This will take the user to the Payment Screen where the payment Status will now be Paid and the Submit button will be enabled.
Users should click the Submit button once it has been enabled to complete the application submission process.
Once the application has been submitted the user should get a success message box and can then return to the Dashboard on the Home page by clicking the link.
16. An email will be sent to the email address entered for the Facility Contact informing them that the application has been received. The email contains your application number (A-XXXXXX).
This number is also displayed in the Portal Dashboard on the Home page of the Community Portal in the All Pending Applications section.Note: It is important to keep track of this number
because you will need to use this number to communicate with Division staff regarding an application. Once an application is approved and a permit is issued a permit number will be
assigned. Once a permit number is assigned users should use the permit number when communicating with the Division regarding their permit. This permit number will be displayed as the
LPR Number in the Community Portal.
17. Whenan application is approvedan email is sent to the Facility Contact email address informing them that the application has been approved. The Generator Site Access Permit will
be attached to the email.
18. On the Community Portal Dashboard/Home page the application will move to the Issued LPRs section and will have an LPR number displayed, this is the permit number. By clicking the
printer icon in the Print columna copy of the permit can be viewed, printed, or downloaded.Note: You must allow pop-ups for the Community Portal web page to be able to access thepermit.