DRC-2025-000112

CLIVE SITE
LETTER OF TRANSMITTAL DATE: 1/6/2025 ATTN: LLRW
CC; Treesa Parker Karen Kirkwood RE: Transmittal 2025-001
Description of Documents Transmitted Qty
See attached for update to Administrative. CL-AD-PR-018 Rev 4, Clive Receipt Inspection Procedure 1 ------------------------------------------------------------------------------------------------------------ Please replace your current procedure revisions with the documents within this Transmittal. You are not required to sign any documents to verify receipt of this distribution. However, you should make every effort to ensure that your copy of the License is current. FROM: EnergySolutions Document Control
Clive Facility
Electronic documents, once printed, are uncontrolled and may become outdated.
Refer to the Intranet or the Document Control authority for the correct revision.
CL-AD-PR-018
Receipt Inspection of Purchased Items
Falling Under the EnergySolutions QA
Program
Revision 4

Authored By:

Curtis Kirk, Quality Assurance Director

Date
Reviewed By:
Shauna Watkins, Quality Assurance Specialist Date
Approved By
Thomas A. Brown, Radiation Safety Officer Date
Approved By:
David F. Booth, GM, Clive Facility Date

Non-Proprietary New
Proprietary Title Change
Restricted Information Revision
Safeguards Information Rewrite
Sensitive Security Information Cancellation

Digitally signed by Curtis Kirk
DN: C=US, OU=EnergySolutions, O=Quality Assurance, CN=Curtis Kirk, E=[e-mail]
Reason: I am the author of this documentLocation: your signing location here
Date: 2025-01-06 08:28:24
Foxit PhantomPDF Version: 9.7.5
Curtis Kirk
Digitally signed by Thomas Brown
DN: OU=Health Physics, O="EnergySolutions, LLC", CN=Thomas Brown, E=[e-mail]
Reason: I am approving this documentLocation: Clive
Date: 2025-01-06 08:32:09Foxit PhantomPDF Version: 9.7.5
Thomas Brown
Digitally signed by David F Booth
DN: C=US, O=EnergySolutions, CN=David F Booth, E=[e-mail]
Reason: I am approving this document.
Location: NA
Date: 2025-01-06 09:22:12
Foxit PhantomPDF Version: 9.7.5
David F Booth
Shauna L Watkins Digitally signed by Shauna L Watkins
Date: 2025.01.06 08:41:52 -07'00'
Receipt Inspection of Purchased Items
Falling Under the EnergySolutions QA
Program
CL-AD-PR-018
Revision 4

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Table of Contents

1 PURPOSE AND SCOPE ........................................................................................................ 3
1.1 Purpose ............................................................................................................................ 3
1.2 Scope ............................................................................................................................... 3
2 REFERENCES ....................................................................................................................... 3
3 GENERAL .............................................................................................................................. 3
3.1 Definitions....................................................................................................................... 3
3.2 Responsibilities ............................................................................................................... 3
3.3 Precautions and Limitations ............................................................................................ 4
3.4 Document Control and Records ...................................................................................... 4
4 REQUIREMENTS AND GUIDANCE .................................................................................. 4
5 ATTACHMENTS AND FORMS........................................................................................... 5

Receipt Inspection of Purchased Items
Falling Under the EnergySolutions QA
Program
CL-AD-PR-018
Revision 4

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1 PURPOSE AND SCOPE
1.1 Purpose
The purpose of this procedure is to provide instruction on performing and
documenting receipt inspections of procured items falling under the
EnergySolutions Quality Assurance Program. This procedure provides additional
guidance for receipt inspections at the Clive Facility above and beyond the
guidance provided in Reference 2.4.
1.2 Scope
The scope of this procedure is limited to receipt inspections of items procured for
use at the EnergySolutions Clive Facility which fall under the EnergySolutions
Quality Assurance Program.
2 REFERENCES
2.1 ES-QA-PR-009, Quality Levels (Q-List)
2.2 ES-QA-PR-005, Records
2.3 ES-QA-PR-007, QC Personnel Qualification and Certification
2.4 ES-AD-PR-018, Receipt Inspection
2.5 ES-QA-PR-010, Dedication of Commercial Grade Items/Services
3 GENERAL
3.1 Definitions
3.1.1 Receipt Inspection – An inspection performed on procured items to ensure
that the items meet all applicable quality requirements as identified in
purchasing documents.
3.2 Responsibilities
3.2.1 The Quality Assurance Department is responsible for providing training to
individuals on the receipt inspection process. A list of trained inspectors
will be maintained and provided to site management and purchasing
personnel.
3.2.2 Receipt Inspectors are responsible for performing and documenting receipt
inspections on procured items falling under the EnergySolutions Quality
Assurance Program.
3.2.3 Site management is responsible for identifying those individuals within
their respective departments who are responsible for performing receipt
inspections; ensuring those identified individuals are trained on the receipt
inspection process; and ensuring that only those individuals are tasked
with performing receipt inspections on procured items falling under the
Receipt Inspection of Purchased Items
Falling Under the EnergySolutions QA
Program
CL-AD-PR-018
Revision 4

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EnergySolutions QA Program.
3.2.4 Purchasing Personnel are responsible for verifying that individuals
completing receipt inspection forms for procured items falling under the
QA Program have been trained and are included on the list of trained
personnel.
3.3 Precautions and Limitations
3.3.1 Quality levels for procured items are discussed in detail in Reference 2.1
3.3.2 Only personnel who have been provided documented training are
authorized to performed receipt inspections of procured items falling
under the EnergySolutions Quality Assurance Program.
3.3.3 Procured items specifically requiring inspection by a Quality Control
Inspector may only be inspected by an individual qualified in accordance
with Reference 2.3.
3.3.4 Quality Level 4 items are subject to Commercial Grade Dedication in
accordance with Reference 2.5. As such a Receipt Inspection form may
not be required for these items.
3.4 Document Control and Records
3.4.1 Completed receipt inspection forms shall be managed in accordance with
Reference 2.2 and should be included with the Purchasing documents
associated with the inspected item(s).
4 REQUIREMENTS AND GUIDANCE
4.1 Training of Receipt Inspectors
4.1.1 Training for personnel desiring to perform receipt inspections shall be
provided by the Clive Facility Quality Assurance Department.
4.1.2 Upon completion of training, the trained individual’s name shall be added
to the list of trained Receipt Inspectors. A copy of this list shall be
provided to site management as well as the site Purchasing Agent.
4.2 Performance of Receipt Inspections
4.2.1 Upon receipt of procured item(s) requiring receipt inspection, an
individual trained to perform receipt inspections shall inspect the received
item(s) and associated paperwork (if applicable).
4.2.2 The Receipt Inspector shall obtain form CL-AD-PR-018-F1, Clive Facility
Receipt Inspection Form (Attachment 5.1), and any necessary information
needed to perform the inspection (i.e. applicable Q-Code, PO, etc.).
4.2.3 The Receipt Inspector inspects the item(s) and any associated paperwork
to ensure compliance with the procurement documents (i.e. PO, Q-Code,
Receipt Inspection of Purchased Items
Falling Under the EnergySolutions QA
Program
CL-AD-PR-018
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etc.). It is essential that adequate time be taken to ensure that all
applicable quality requirements identified in the purchasing documents are
satisfactory.
4.2.4 Upon completion of the inspection, the Receipt Inspector completes form
CL-AD-PR-018-F1, Clive Facility Receipt Inspection Form, ensuring that
all sections of the form are completed or marked as Not Applicable.
Acceptable items may be taken for use. Unacceptable items are
segregated and/or tagged pending resolution and re-inspection.
4.2.5 The completed form is provided to the site Purchasing Agent for inclusion
with the procurement documents. The Purchasing Agent reviews the list
of trained inspectors and ensures that the inspector has been trained and
authorized to perform the inspection. In the event that a non-trained
individual performed the inspection, Purchasing shall contact the
applicable department and request that another individual be sent over to
re-inspect the item(s).
5 ATTACHMENTS AND FORMS
5.1 CL-AD-PR-018-F1, Clive Facility Receipt Inspection Form
Receipt Inspection of Purchased Items
Falling Under the EnergySolutions QA
Program
CL-AD-PR-018
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Attachment 5.1
CL-AD-PR-018-F1, Clive Facility Receipt Inspection Form

Receipt Inspection of Purchased Items
Falling Under the EnergySolutions QA
Program
CL-AD-PR-018
Revision 4

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Receipt Inspection of Purchased Items
Falling Under the EnergySolutions QA
Program
CL-AD-PR-018
Revision 4

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Receipt Inspection of Purchased Items
Falling Under the EnergySolutions QA
Program
CL-AD-PR-018
Revision 4

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