The URL can be used to link to this page

Home My WebLink AboutDRC-2025-000494 CLIVE SITE LETTER OF TRANSMITTAL DATE: 2/11/2025 ATTN: LLRW CC; Treesa Parker Karen Kirkwood RE: Transmittal 2025-008 Description of Documents Transmitted Qty See attached for update to Qualification Cards. Q2237 Document Control Specialist 1 1 Q2238 Document Control Specialist II 1 Q2239 Document Control Scanner-Indexer 1 ------------------------------------------------------------------------------------------------------------ Please replace your current procedure revisions with the documents within this Transmittal. You are not required to sign any documents to verify receipt of this distribution. However, you should make every effort to ensure that your copy of the License is current. FROM: EnergySolutions Document Control Clive Facility CL-TN-PR-100-F7 Revision 1 QUALIFICATION CARD Page 1 of 3 EMPLOYEE NAME ___________________________________________ QUALIFICATION #: QUALIFICATION TITLE: QUALIFICATION APPROVAL: SCOPE: THIS DOCUMENT APPLIES TO PERSONNEL WHO WILL BE QUALIFIED TO PERFORM BASIC DOCUMENT CONTROL DUTIES WITHIN THE ONBASE ELECTRONIC DATABASE. PREREQUISITE TRAINING/QUALIFICATIONS: DATE COMPLETED INITIALS N/A (ADD ADDITIONAL LINES AS NECESSARY) PREREQUISITE READING MATERIALS: DATE COMPLETED INITIALS ES-AD-PR-002 Document Control ES-QA-PG-001 Quality Assurance Program ES-QA-PO-001 Quality Assurance Policy CL-QA-PR-005 Records CL-AD-PR-004 Document Preparation Control & Distribution (ADD ADDITIONAL LINES AS NECESSARY) QUALIFICATION CRITERIA: Page No (if applicable) SME SIGNATURE DATE COMPLETED INITIALS All Required Training / Qualifications Complete All Required Reading Complete Practical Evaluation Complete (ADD ADDITIONAL LINES AS NECESSARY) Q2239 DOCUMENT CONTROL SCANNER / INDEXER Qual Manager ___________________________ ________________________ Date_________ PRINTED NAME SIGNATURE Radiation ___________________________ ________________________ Date_________ Safety Officer PRINTED NAME SIGNATURE Yes Practical Evaluation (included) Yes/No This SECTION is filled out by DOCUMENT CONTROL. Effective Date: ______________ Revision No.: __3_ 2/11/2025 CL-TN-PR-100-F7 Revision 1 QUALIFICATION CARD Page 2 of 3 PRACTICAL CRITERIA: Task (Description) Satisfactory (Check Mark) SME Date (Completed) Initials Complete assigned CBT within ES Academy for OnBase End-user & OnBase Scanner/Operator. Understanding Acceptance and Return of Document Transmittal. Setting up a batch of documents for scanning. Successfully index batch and attach electronic note. Demonstrate return of scanned transmittal and filing of documents. Follow written and verbal instructions from Document Control Specialist. ALL REQUIRED ITEMS HAVE BEEN COMPLETED AND THIS QUALIFICATION IS VALID: EMPLOYEE _______________________ ______________________ DATE_________ PRINTED NAME SIGNATURE EMPLOYEE MANAGER _______________________ ______________________ DATE_________ PRINTED NAME SIGNATURE RSO _______________________ ______________________ DATE_________ PRINTED NAME SIGNATURE Verification of Completed Documentation QUAL MANAGER _______________________ ______________________ DATE_________ PRINTED NAME SIGNATURE ***ONCE COMPLETE, SCAN AND PLACE IN FOLDER FOR DATA ENTRY AND DOC CONTROL*** CL-TN-PR-100-F7 Revision 1 QUALIFICATION CARD Page 3 of 3 CL-TN-PR-100-F7 Revision 1 QUALIFICATION CARD Page 1 of 3 EMPLOYEE NAME ___________________________________________ QUALIFICATION #: QUALIFICATION TITLE: QUALIFICATION APPROVAL: SCOPE: THIS DOCUMENT APPLIES TO PERSONNEL WHO WILL BE QUALIFIED TO PERFORM ADVANCED DOCUMENT CONTROL DUTIES WITHIN THE ONBASE ELECTRONIC DATABASE, RECORDS MANAGEMENT AND SHAREPOINT WORKFLOW FOR PROCEDURE REVISIONS, DISTRIBUTION OF PROCEDURES AND LICENSE UPDATES. PREREQUISITE TRAINING/QUALIFICATIONS: DATE COMPLETED INITIALS Must have current Q2239 Qualification. Must have current Q2237 Qualification. OnBase System Administration Certification (ADD ADDITIONAL LINES AS NECESSARY) PREREQUISITE READING MATERIALS: DATE COMPLETED INITIALS CL-QA-PR-005, Quality Assurance Records. ES-AD-G-001, Guideline for Electronic Document Review and Electronic Signatures ES-AD-G-006, OnBase Trouble Shooting Guide (ADD ADDITIONAL LINES AS NECESSARY) QUALIFICATION CRITERIA: Page No (if applicable) SME SIGNATURE DATE COMPLETED INITIALS All Required Training / Qualifications Complete All Required Reading Complete Practical Evaluation Complete (ADD ADDITIONAL LINES AS NECESSARY) Q2238 DOCUMENT CONTROL SPECIALIST II Qual Manager ___________________________ _______________________ Date_________ PRINTED NAME SIGNATURE Radiation ___________________________ _______________________ Date_________ Safety Officer PRINTED NAME SIGNATURE Yes Practical Evaluation (included) Yes/No This SECTION is filled out by DOCUMENT CONTROL. Effective Date: ______________ Revision No.: __3_ 2/11/2025 CL-TN-PR-100-F7 Revision 1 QUALIFICATION CARD Page 2 of 3 PRACTICAL CRITERIA: Task (Description) Satisfactory (Check Mark) SME Date (Completed) Initials Complete CBT OnBase Committal Training in ES Academy. Perform basic configuration within OnBase. Format, start and complete a Procedure Workflow. Create, start and complete a Hard Copy Destruction Workflow. Process approved boxes for destruction and completed forms. ALL REQUIRED ITEMS HAVE BEEN COMPLETED AND THIS QUALIFICATION IS VALID: EMPLOYEE _______________________ ______________________ DATE_________ PRINTED NAME SIGNATURE EMPLOYEE MANAGER _______________________ ______________________ DATE_________ PRINTED NAME SIGNATURE RSO _______________________ ______________________ DATE_________ PRINTED NAME SIGNATURE Verification of Completed Documentation QUAL MANAGER _______________________ ______________________ DATE_________ PRINTED NAME SIGNATURE ***ONCE COMPLETE, SCAN AND PLACE IN FOLDER FOR DATA ENTRY AND DOC CONTROL*** CL-TN-PR-100-F7 Revision 1 QUALIFICATION CARD Page 3 of 3 CL-TN-PR-100-F7 Revision 1 QUALIFICATION CARD Page 1 of 3 EMPLOYEE NAME ___________________________________________ QUALIFICATION #: QUALIFICATION TITLE: QUALIFICATION APPROVAL: SCOPE: THIS DOCUMENT APPLIES TO PERSONNEL WHO WILL BE QUALIFIED TO PERFORM DOCUMENT CONTROL DUTIES WITHIN THE ONBASE ELECTRONIC DATABASE AND RECORDS MANAGEMENT. PREREQUISITE TRAINING/QUALIFICATIONS: DATE COMPLETED INITIALS Must have current Q2239 Qualification. (ADD ADDITIONAL LINES AS NECESSARY) PREREQUISITE READING MATERIALS: DATE COMPLETED INITIALS ES-RM-PO-001, Records Retention Policy ES-RM-PO-001, FAQ Records Retention FAQ ES-RM-PO-001, FAQ Records Retention Schedule A ES-MA-PO-004, Export Compliance Policy & Procedure ES-MA-PR-003, Export Compliance Classification and Jurisdiction Procedure ES-MA-PR-004, Anti-Boycott Procedure ES-MA-PR-005, Foreign Travel/Foreign Nationals in the Workplace (ADD ADDITIONAL LINES AS NECESSARY) QUALIFICATION CRITERIA: Page No (if applicable) SME SIGNATURE DATE COMPLETED INITIALS All Required Training / Qualifications Complete All Required Reading Complete Practical Evaluation Complete (ADD ADDITIONAL LINES AS NECESSARY) Q2237 DOCUMENT CONTROL SPECIALIST I Qual Manager ___________________________ ________________________ Date_________ PRINTED NAME SIGNATURE Radiation ___________________________ ________________________ Date_________ Safety Officer PRINTED NAME SIGNATURE Yes Practical Evaluation (included) Yes/No This SECTION is filled out by DOCUMENT CONTROL. Effective Date: ______________ Revision No.: __3_ 2/11/2025 CL-TN-PR-100-F7 Revision 1 QUALIFICATION CARD Page 2 of 3 PRACTICAL CRITERIA: Task (Description) Satisfactory (Check Mark) SME Date (Completed) Initials Can identify Priority items and process. Successfully Run EWIS keyword report for Manifests and Import. Keyword identification for accurate indexing. Complete CBT End-user Training in ES Academy. Successfully Re-indexing a document. Importing / Sweeping files into OnBase. Labeling and Identifying Archive boxes. ALL REQUIRED ITEMS HAVE BEEN COMPLETED AND THIS QUALIFICATION IS VALID: EMPLOYEE _______________________ ______________________ DATE_________ PRINTED NAME SIGNATURE EMPLOYEE MANAGER _______________________ ______________________ DATE_________ PRINTED NAME SIGNATURE RSO _______________________ ______________________ DATE_________ PRINTED NAME SIGNATURE Verification of Completed Documentation QUAL MANAGER _______________________ ______________________ DATE_________ PRINTED NAME SIGNATURE ***ONCE COMPLETE, SCAN AND PLACE IN FOLDER FOR DATA ENTRY AND DOC CONTROL*** CL-TN-PR-100-F7 Revision 1 QUALIFICATION CARD Page 3 of 3