DAQ-2024-007665

Request For Payment from
VW EVSE
Division of Air Quality
Department of Environmental Quality
State of Utah
195 North 1950 West
Salt Lake City, UT 84116
PAYABLE TO:
SLC, UT 84114
TAX ID:
CHARGE TO: Fund Agency Approp Unit Function Prog Object or BS
2158 480 2158 2113 2VWUDOT 7512
DATE DESCRIPTION TOTAL
12/14/2022 $100,275.30
$100,275.30
Reviewed and Approved By: Date:
Mat Carlile
Andrea Riddle
Project completed: December 9, 2020 (for the Seven Level 2 EVSE units and one
DC Fast Charger) and Feb 1, 2020 (for 2 DC FAST)
Please note that this payment was part of a larger project and that request
is for a portion of the overall cost of the project.
Payment to UDOT for reimbursement for purchase, installation, warranty, and
networking costs for Seven Dual-port EVSE units and three DC Fast
Chargers($100,275.30) at 210 West 800 South Richfield, UT 84701 . As per
the State Cooperative Agreement with Verdek shipping costs will not be
reimbursed on this payment. This payment comes from the Contract 201217 for
UDOT through the VW Settlement funds.
Transaction Id:______________________
UDOT #VC0000179400
4501 South 2700 West
Awardee Name: UDOT-Kanab

Award Amount (verify that the requested amount does not exceed total amount reimbursed to
UDOT pursuant to the Volkswagen Eligible Mitigation Action Agreement Between State of Utah,
Department of Transportation and State of Utah, Department of Environmental Quality,
#201217, effective December 18, 2019, as amended March 23, 2022): $_1,047,6231

Project Summary
Proposed number of EVSEs (type and quantity of each): Two DC Fast Chargers
Actual number of EVSEs (type and quantity of each) combined with a Workplace EVSE
project sponsored by Kane County: Seven Dual-port Level 2 EVSE Units and Three DC
Fast Chargers. See Letter from Lyle McMillan, UDOT and Commissioner Brent
Chamberlain, Kane County, dated August 23, 2021.
Proposed address of EVSE location(s): 210 West 800 South Richfield, UT 84701
Actual address of EVSE location(s): 210 West 800 South Richfield, UT 84701
Bid amount: $144,448. The original bid was for the costs to purchase and install two DC
Fast Chargers and electrical upgrade. The VW project amount of $144,448 subsequently
paid for portions of the entire project.
Invoice amount: Kane County combined its project with UDOTs VW EVSE project. DAQ
amended UDOT agreement to combine projects. For its contribution to the combined
project, UDOT paid for two DC Fast Chargers for $120,049.60 , see invoice. This included
shipping cost totally $1,6002 In addition, UDOT included electrical upgrades through
Garkane Electric for $25,146.75 and Steed Construction for $4,778.95 for a combined
total of $149,975.30. Kane County provided a paid invoice from Verdek for Seven Dual-
port Level 2 EVSE Units and One DC Fast Chargers for $186,905. Combined total project
costs is $336,880.30. There were several items that DEQ cannot reimburse fully because
they are either not permitted (i.e., shipping costs under the State Cooperative
Agreement), costs are higher than the specified price under the State Cooperative, or
exceed the 50% allowed for reimbursement under the Workplace EVSE program. The
following are not eligible for reimbursement:
o Shipping costs; DAQ may not reimburse for shipping costs, because UDOT and
Kane County used the State Cooperative Contract to purchase the EVSE units. Under
the terms of the State Cooperative Contract (see Amendment A. Item 21 [1]) Verdek is
responsible for shipping costs and should not have charged Kane County. UDOT
shipping cost not eligible for
cost is $925. Total shipping cost is $2,525.

1 Please note that this payment was part of a larger project and that request is for a portion of
the overall cost of the project.
2 DAQ may not reimburse for shipping costs, because UDOT and Kane County used the State
Cooperative Contract to purchase the EVSE units. Under the terms of the State Cooperative
Contract (see Amendment A. Item 21[1]) Verdek is responsible for shipping costs and should not
have charged Kane County.

o CPCLD-COMMERCIAL 3-year networking plan for $835 per port (14 ports) for total
costs of $11,690. The State Cooperative Agreement with Verdek specifies the price
for the 3-year networking plan is $684 per port. The total cost for all 14 ports should
have been $9,576. Verdek should not have charged Kane County more than $9,576
for this networking plan. DAQ cannot reimburse $2,114.
o CPCLD-ENTERPRISE-DC-3 year networking plan for $2,955. The State Cooperative
Agreement with Verdek specifies the 3-year networking plan price is $2,370. Verdek
should not have charged Kane County more than $2,370 for this networking plan.
DAQ will reduce the requested reimbursement by $585.
o CT4021-GW1 CHARGEPOINT DUAL PORT CHARGER GATEWAY PEDESTAL
MOUNT". The State Contract (see attached "full_contract-AR2842 Verdek Full
Contract.pdf" page 54) lists the price for the CT4021-GW1 as $5,335 per EVSE unit.
Vedek charged $5,480 per EVSE unit, which is $145 more per EVSE unit. Because of
this, DAQ will be reducing the reimbursement by $1,015.

Combined ineligible costs are $6,239; therefore, the combined eligible project cost total
comes up to $330,641.30. DAQ already reimbursed Kane County with Workplace EVSE
funding assistance up to 50% of the combined total project costs eligible for reimbursement
-- $165,0622.59. UDOTs reimbursement payment is $100,275.30. UDOT's Reimbursement
amount, after removing chargers that are above the eligible cooperative agreement prices.
(1 Items highlighted in yellow are charges that are above eligible cooperative agreement
prices.) and removing shipping costs. UDOT also decreased their reimbursement request by
$48,100. This is because UDOT used $40,000 of its own funds to help pay for this project. In
addition, UDOT reduced its request by $8,100 to reconcile overcharges for five Level 2 chargers and
shipping charges on previous reimbursements.

Checklist of required documents (Provide a description of any modifications from the original,
proposed project).
A site map showing the location of the EVSE funded by this funding assistance;
Installation start date of the EVSE project December 19, 2019 (See email from Karla Johnson
on May 17, 2021)
The EVSE was placed into service on December 9, 2020 (for the Seven Level 2 EVSE units
and one DC Fast Charger, See email from Karla Johnson on May 17, 2021) and Feb 1, 2020
(for 2 DC FAST Chargers see Kanab Session data)
A photo of the EVSE funded by this funding assistance and placed into service;
The estimated hours per day and days per year the EVSE funded by this funding assistance
will be used: 6-10 hours 365 days a year (See email from Karla Johnson May 17, 2021) and
10.6 hours a day 360 days a year (see Kanab Session data).
A final purchase invoice for each EVSE, installation, maintenance, and other itemized actual
costs from the Funding Assistance Application. The invoice shall include:
a. the invoice date;
b. the itemized purchase cost for each item or service listed in the competitive bid;
and
c. the applicant as the purchaser;
If costs are higher than the original bid, are the increased costs reasonable? The original bid
amount for the install at this location was $144,285.63. That amount was made up of
$26,260 in power upgrades and $118,025.63 in Verdek install costs. The actual costs to
install the EV Chargers at this location was $148,375.30 for an increase in cost of $4,089.67.
Additional costs associated with the power upgrades accounted for $3,665.70. These
additional costs were associated with the additional supply costs and costs due to the
COVID-19 Pandemic. Verdek mobilization costs increased by an amount of $2,023.97.
Verdek indicated that these additional costs above their bid price, were due to multiple
trips to the project location by their installers in separate vehicles due to the COVID-19
Pandemic.

As mentioned there are several items that were not allowed or were higher than what is
allowed under the state Cooperative Agreement with Verdek. Kane County will cover those
costs and will work with State Purchasing to request a refund from Verdek. Kane County
had a consultant assist them with getting bids prepared for their application. It appears that
the amounts were very low. The vendor ended up increasing the pricing to reflect costs
which also required them to change the length of the warranty and network agreements for
the EVSE units. Here is a list of these items:
CPCLD-COMMERCIAL-5 (5-years) amount on the original bid was $250 per item. The
final paid invoice shows that Kane County changed to CPCLD-COMMERCIAL-3 (3-
years) and was charged $835 per item. However, the State Cooperative Agreement
with Verdek lists the price of the 3-year networking plan as $684 per port (14) total
cost for all 14 ports should have been $9,576. Verdek should not have charged Kane
County more than $9,576 for this networking plan (See page 59 of the attached
document). CPCLD-COMMERCIAL 3-year networking plan for $835 per port (14
ports) totalcosts was $11,690 and We will pay up to $9,576 and Kane County will
pay the difference of $2,114;
CPCLD-ENTERPRISE-DC-5 (5-years) amount on the original bid was $925 per item.
The final paid invoice shows that Kane County changed to CPCLD-ENTERPRISE-DC-
3(3-years) and was charged $2,955 per item. However, the State Cooperative
Agreement with Verdek lists the price for the 3-year networking plan as $2,370 per
item. Verdek should not have charged Kane County more than $2,370 for this
networking plan (See page 64 of the attached document). We will pay up to $2,370
per item and Kane County will pay the difference of $585.
EXPRESS-ASSURE5 (5-years) amount on the original bid was $1,250 per item. The
final paid invoice shows that Kane County changed to EXPRESS-ASSURE3 (3-years)
and was charged $5,000 per item. The State Cooperative Agreement with Verdek
lists the price of the three-year EXPRESS-ASSURE plan as $10,434 per item. Because
the amount charged is below the contract amount we will not need to reduce the
payment amount on this item.
CPCLD-ENTERPRISE-DC-5 (5-years) amount on the original bid was $925 per item.
The final paid invoice shows that Verdek charged Kane County $3,405 per item. The
State Cooperative Agreement with Verdek lists the price of the CPCLD-ENTERPRISE-
DC-5 plan as $3,712 per item. Because the amount charged is below the contract
amount we will not need to reduce the payment amount on this item.; and
EXPRESS-ASSURE-5 (5-years) amount on the original bid was $425 per item. The
final paid invoice shows that Verdek charged Kane County $6,75 per item. The State
Cooperative Agreement with Verdek lists the price of the EXPRESS-ASSURE-5 plan as
$14,570 per item. Because the amount charged is below the contract amount we
will not need to reduce the payment amount on this item).

If items purchased are different from competitive bid did entity document that they meet
procurement rules for changed items (see Terms and Conditions section II B.); and
Proof of payment.
Did the applicant use the State Cooperative Agreement? Yes
o If yes, did the invoice include shipping? Yes, however, VW funds will not reimburse
for shipping costs because UDOT used the Verdek State Cooperative Agreements
where shipping costs are not allowed or the higher amounts for the CPCLD (see
explanation above).

Amount authorized for reimbursement: = $100,275.30
With this authorized amount, the total amount reimbursed to UDOT to date = $434,422.78

Reviewed by
Mat Carlile _______________
Becky Close________________
Andrea Riddle_______________
Locations Vendors Model of E Qty Price per itemCosts Grant $ UDOT Locations
Vendors Items (EVSE units,
Networking, Warranty,
etc.)
Qty Bid Price per
item
Total Item
Costs
Grant $ VW Grant $ UDOT $ Kane$ Locations Vendors Items (EVSE units,
Networking, Warranty,
etc.)
Qty State
Cooperative
Agreement
(# Ar2842)
Price per
item
Invoice Price
per item1
Invoice Total Costs1 Maximum Total
Project Cost
Eligible for
Reimbursement
Invoices
CPE250C-6 2 $30,425.00 $60,850.00 $53,000.00 $7,850.00 CPE250C-625-CCS1-CDH 3 $47,500.00 $142,500.00 $71,250.00 $59,174.69 $12,075.31 CPE250C-625-CCS1-CDH 1 $37,128.00 $31,225.00 $31,225.00 $31,225.00 84087
5 year War 2 $17,355.00 $34,710.00 $2,560.00 $32,150.00 CT4021-GW1 7 $6,210.00 $43,470.00 $21,735.00 $21,735.00 $0.00 CT4021-GW1 7 $5,335.00 $5,480.00 $38,360.00 $37,345.00 84087
Mobilizatio 1 $1,680.00 $1,680.00 $1,680.00 CPE250-CMT-IMPERIAL 3 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 CPE250-CMT-IMPERIAL 1 $0.00 $0.00 $0.00 $0.00 84087
Design/Equ 1 $2,956.00 $2,956.00 $2,956.00 CPCLD-COMMERCIAL-5 14 $250.00 $3,500.00 $0.00 $3,500.00 $0.00 CPCLD-COMMERCIAL-3 14 $684.00 $835.00 $11,690.00 $9,576.00 84087
Related Im 1 $7,312.00 $7,312.00 $7,312.00 CPCLD-ENTERPRISE-DC-5 2 $925.00 $1,850.00 $0.00 $1,850.00 $0.00 CPCLD-ENTERPRISE-DC-3 1 $2,370.00 $2,955.00 $2,955.00 $2,370.00 84087
Electrical M 1 $4,368.00 $4,368.00 $4,368.00 PARTNER SELF VALID 1 $0.00 $0.00 $0.00 $0.00 PARTNER SELF VALID 2 $99.00 $0.00 $0.00 $0.00 84087
Commissio 1 $648.00 $648.00 $648.00 CT4000-ASSURE-5 7 $425.00 $2,975.00 $0.00 $2,975.00 $0.00 EXPRESS-ASSURE3 2 $10,434.00 $5,000.00 $10,000.00 $10,000.00 84087
Overhead 1 $3,053.51 $3,053.51 $3,053.51 EXPRESS-ASSURE5 2 $1,250.00 $2,500.00 $0.00 $2,500.00 $0.00 NSTALLATION 1 n/a $91,550.00 $91,550.00 $91,550.00 84087
Profit 1 $848.20 $848.20 $848.20 INSTALLATION 1 $131,052.00 $131,052.00 $65,526.00 $8,186.00 $32,150.00 $25,190.00 CT4000-PMGMT 5 $40.00 $40.00 $200.00 $200.00 84087
Shipping 2 $800.00 $1,600.00 $1,600.00 CT4000-PMGMT 7 $40.00 $280.00 $140.00 $140.00 $0.00 SHIPPING 1 not allowed $925.00 $925.00 $0.00 84087
Sales Tax 1 $9,494.61 $9,494.61 $4,747.31 $4,747.31 84087
Shipping 1 $1,850.00 $1,850.00 $925.00 $925.00 $186,905.00 $182,266.00
Subtotal Vedek $118,025.71 $78,025.71 $40,000.00 Subtotal Vedek $339,471.61 $164,323.31 $92,210.69 $40,000.00 $42,937.62
CPE250C-625-CCS1-CDH 2 $37,128.00 $30,425.00 $60,850.00 $60,850.00 84823
Garkane
Electrical
System
Upgrades 1 $26,422.00 $26,422.00 $26,422.00 $0.00
Garkane Electrical System Upgrades 1 $24,150.62 $24,150.62 $12,075.31 $12,075.31 $0.00 $0.00 CPCLD-ENTERPRISE-DC-5 2 $3,712.00 $3,405.00 $6,810.00 $6,810.00 84823
EXPRESS-ASSURE 5 4 $14,570.00 $6,975.00 $27,900.00 $27,900.00 84823
$144,447.71 $104,447.71 $40,000.00 $363,622.23 $176,398.62 $104,286.00 $40,000.00 $42,937.62 Mobilization 1 $3,703.89 $3,703.89 $3,703.89 84823
Design/Equipment 1 $2,956.00 $2,956.00 $2,956.00 84823
Related Improvements/Repa 1 $7,312.00 $7,312.00 $7,312.00 84823
Electrical Materials 1 $4,368.00 $4,368.00 $4,368.00 84823
Commissioning System 1 $648.00 $648.00 $648.00 84823
Overhead 1 $3,053.51 $3,053.51 $3,053.51 84823
Profit 1 $848.20 $848.20 $848.20 84823
SHIPPING 2 $0.00 $800.00 $1,600.00 $0.00 84823
$120,049.60 $118,449.60
4850
Steed
Constructi
on
Pavement 1 $4,778.95 $4,778.95 $4,778.95 19537-01
8100
Garkane
Energy
Electrical System Upgrades 1 $25,146.75 $25,146.75 19-325
$336,880.30 $330,641.30
$100,275.30
$165,320.65
#REF!
Grand Total
Verdek
Total Project Costs
Subtotal 2nd Verdek Invoice
Subtotal 1st Verdek Invoice
Kane County's Reimbursement amount, (50 % of the Maximum Total Project Cost Eligible for Reimbursement )
Orig. UDOT Bids
26 North
100 E.
Kanab, UT
Verdek
Upgrades
Grand Total
UDOT's Reimbursement amount, after removing chargers that are above the eligible cooperative agreement
prices. (1 Items highlighted in yellow are charges that are above eligible cooperative ageement prices.) and
removing shipping costs. UDOT also decrease reimbursement request by $47,150. UDOT provide $40,000
toward this project and subjected $7,150 because of an overcharger for Level 2 chargers on earlier reimburses.
Bids Final Invoices
26 North
100 E.
Kanab, UT
26 North
100 E.
Kanab, UT
Upgrades
Upgrades
Verdek
STATEMENT
Utah Department of Transportation
4501 S. 2700 W./ BOX 141510
801-965-2494 (for Accts. Receivables)
DATE:
STATEMENT # 201217-
Department of Environmental Quality
195 N 1950 W
Salt Lake City UT 84116
Customer ID: DEQ-VWGRANT
COMMENTS: Per VW Eligible Mitigation
Action Grant Agreement #
201217 - $ is to be
reimbursed
DATE DESCRIPTION AMOUNT BALANCE
//20
CURRENT 1-30 DAYS
PAST DUE
31-60 DAYS
PAST DUE
61-90 DAYS
PAST DUE
OVER 90 DAYS
PAST DUE AMOUNT DUE
$
REMITTANCE
Statement # 201217-
Date
Amount Due
Amount Enclosed
Make all checks payable to Utah Department of
Transportation. Please include the UDOT coding
block:
Unit
Appr XE
Program 73261
Phase
$ $
Page:of1 1
STATE OF UTAH PAYMENT REQUEST -
COMMODITY BASED
DOCUMENT TOTAL:
FY:BFY:
DOCUMENT DESCRIPTION:
ENTERED BY:
LAST USER:
CREATION DATE:PERIOD:
PRINT DATE:
2021 8 02-23-2021
lbarker February 23, 2021
lbarker
$120,049.60
DISB TYPE:
VNDR LN:VENDOR NUMBER:
LEGAL NAME:
ADDRESS:
AMOUNT:
HDLG CD:
ALIAS/DBA:
PYMT DT:
SNGL CHK FL:
1
123 Rolling Meadow Rd
Check
true
02/23/21VC219254
Verdek LLC $120,049.60
Madison, CT 06443 US
VNDR INV #:
QTY:
COMM LN: COMM#:
DESCRIPTION:
UNIT: UNIT PRICE: TOTAL: F/A:
VNDR INV LN: VNDR INV DT:
WHSE#:
AGREEMENT REF:MA 100 AR2842
1 25170
Vehicle components & systems including safety & security
1.00000 EA $120,049.60
84823 1 01-15-2021
$120,049.60 1
REF TYP:REF ACTG LN:
ACCT LN:
REF COMM LN:
BFY:
REF VNDR LN:
PERIOD:FY:
REF DOC:
LINE AMOUNT:EVENT TYPE:
PRG PRDPHASEPROGMFUND DEPT SOBJUNIT DPT REVAPPR OBJ ACTY FUNCREV BSA
LINE DESC:
1
Partial00
2800 6816810 7203 XED 73261 10U UDOT
AR2842 - EV fast DC Chargers Kanab Civic Center Kane County
AP01 $120,049.60
All past due amounts are subject to a 2% service charge per month.
ALL STAR EXCAVATING
P.O. Box 910039
St. George, UT 84791 US
[phone]
[e-mail]
Invoice 4768
BILL TO
STEED CONSTRUCTION
1250 E. Iron Drive
Suite 200
Eagle, ID
DATE
12/29/2019
PLEASE PAY
$1,330.00
DUE DATE
01/01/2020
PROJECT NAME
Kanab Civic Center
DESCRIPTION QTY RATE AMOUNT
Run Power Conduit for Car Charging
Station and Backfill
14 95.00 1,330.00
TOTAL DUE $1,330.00
THANK YOU.
Page:of1 1
CREATION DATE:
STATE OF UTAH GENERAL ACCOUNTING EXPENDITURE
DOCUMENT TOTAL:
PRINT DATE: FY:
DOCUMENT DESCRIPTION:
VENDOR LINES:
ENTERED BY:
LAST USER:
BFY:
DOCUMENT NAME:
PERIOD:
06-11-2020
2020 12 1 June 15, 2020
lbarker
lbarker
$4,778.95
ALIAS/DBA:
VNDR LN: VENDOR NUMBER:
LEGAL NAME:
ADDRESS:
SNGL CHK FL:
PYMT DT:
DISB TYPE:
AMOUNT:
HDLG CD:
1
1250 E. IRON EAGLE DR
SUITE 200 true
06/11/20
Check
VC238487
EAGLE, ID 83616 US
$4,778.95STEED CONSTRUCTION INC
ACCT LINE DESC:
ACCT LN:
VNDR INV LN:VNDR INV DT:
REF ACTG LN:
BFY:
REF VNDR LN:
PERIOD:FY:
VNDR INV #:
LINE AMOUNT:EVENT TYPE:
PRG PRDPHASEPROGMFUND SOBJUNIT DPT REVAPPR OBJ ACTY FUNCREV BSADEPT
REF DOC:
1 $4,778.95
2800 6816810 7203 XED 73261 10U UDOT
Kanab Civic Center
AP01
19537-01 1 01-13-2020
Number Model Serial Number
1 CC3-2 194202023785
2 CC3-3 194202023846
3 CC3-1 194202023823
4 CC2-1 180341001126
5 CC2-2 192741015984
6 CC2-3 201741012420
7 CC2-4 201741012388
8 CC2-5 201741012432
9 CC2-6 210741012456
10 CC2-7 201741012421

84114-4820
Telephone (801) 536---4284
www.deq.utah.gov
Printed on 100% recycled paper
State of Utah

Department of
Environmental Quality

Kimberly D. Shelley
Executive Director

DIVISION OF AIR QUALITY
Bryce C. Bird
Director

SPENCER J. COX
Governor

DEIDRE HENDERSON
Lieutenant Governor
M E M O R A N D U M

TO: Bryce Bird, Director

THROUGH: Dave McNeill, Planning Branch Manager

THROUGH: Becky Close, Air Quality Policy Section Manager

FROM: Mat Carlile, Workplace Electric Vehicle Supply Equipment Assistance Program
Manager;
Lisa Burr, Volkswagen (VW) Environmental Mitigation Trust Program Manager
With advice from Connie Nakahara, Assistant Attorney General

DATE: June 28, 2021

SUBJECT: Kane County Match for the Workplace Electric Vehicle Supply Equipment
Assistance Program

Issue:
Based on Kane Workplace Electric Vehicle Supply Equipment (EVSE) Assistance
Program (Workplace Program) application, DAQ awarded Kane County funding assistance to
locate ten chargers at the Kanab Civic Center. Subsequently, the parties voluntarily entered into an
agreement providing that Kane County may be reimbursed for actual eligible costs to procure and
install the EVSE proposed in its application for up to 50% of the actual cost of each authorized
EVSE charger (including installation). DAQ limited reimbursement under the Workplace Program
based on the 2019 DAQ Budget Request which estimated the Workplace Program appropriation
50% cost-share . . . of the costs to purchase and install 800 level 2 EVSE units.1
Because networking and warranty costs were not included in the Budget Request estimate, DAQ
determined networking and warranty costs are not eligible for reimbursement under the
Workplace Program.

Under a separate EVSE funding program, DAQ awarded VW Eligible Mitigation Action (VW
Trust) funding assistance to UDOT to purchase and install EVSE at the same Kane County site.
Now that Kane County has expended funds to complete installation of the chargers authorized
under the Workplace Agreement, we understand that Kane County expects to be reimbursed for

1 Installation of Workplace EVCE (50% cost-share for approximately
800 chargers See 2019 Division of Air Quality Budget Request for the Electric Vehicle Charging Equipment
Program.
Page 2
50% of the purchase and installation costs of the Workplace Program EVSE, and for all expended
costs because they believed that they could use the UDOT VW award as their portion of the 50%
match. UDAQ did not understand this intention at the time that the award was made, and awarded
Kane County assuming they would supply the 50% match with their own money, not a different
grant funding source. Importantly, well intentioned representations from a retired UDOT
employee and miscommunications with DAQ may be the reason Kane County entered into the
DAQ Agreement and contracts with vendors expecting that the total costs to install and purchase
all chargers would be paid by either the Workplace Program or the VW Trust. There are no
restrictions in either the VW Trust Funding Assistance Agreement or the 2019 DAQ Budget
Request to use VW Trust funds as a match (50% cost-share) for the Workplace Program.

In summary, there were two applicants for two different DAQ funding programs for the same site.
Kane County believed they were able to use the VW funds to cost match the Workplace EVSE
funds. Although there are no restrictions in either grant program for allowing this, it was not
mutually decided on. Kane County is now responsible for a higher cost-match than they intended.
Therefore, UDAQ has identified two options to reimburse Kane County. Both options include
amending each grant agreement to combine the UDOT and Kane County projects into one, and
one option requires a change in DAQ policy related to the Workplace Program. The following
tables shows a brief overview of the original agreements as well as two options for
reimbursement:

Table 1: Original Project Estimated Costs, Award Amount, and Requested Reimbursements for
Project
Original Chargers Included Estimated Total
Project Cost
Award Amount Reimbursement
UDOT

*2 DC fast $144,286
(allowed @
100%)
$104,286 (UDOT
paid remaining
$40,000)
(Allowed at 100%)
Requested - $104,286
Kane
County
1 DC fast
*2 DC fast
$63,866
$144,286
$176,399
Requested & Expected -
$185,980
Eligible Costs ($162,260)
for reimbursement @
50% - $81,130
7 Level 2 Chargers $155,650
*same chargers/electrical
upgrades $363,622 $280,685
Total reimbursement with original agreements $185,416

Page 3
Table 2: Summary of Option 1
Option 1 Chargers Included Actual Total
Project Cost
Award Amount Reimbursement
UDOT

3 DC fast
7 level 2 chargers

$144,286
(allowed 100%)
$104,286 (UDOT
paid remaining
$40,000)
Reimburse - $104,286
Kane
County
$186,905 $176,399 Eligible Reimbursements
- $167,480
(50% Workplace funding
for networking and
warranty all chargers

$331,191 $280,685
Total reimbursement with option 1 amended agreements $271,766

Table 3: Summary of Option2
Option 2 Chargers Included Actual Total
Project Cost
Award Amount Reimbursement
UDOT

3 DC fast
7 level 2 chargers

$144,286
(allowed 100%)
$104,286 (UDOT
paid remaining
$40,000)
Reimburse - $104,286
Kane
County
$186,905 $176,399 Reimburse - $137,802

(8 chargers - no
Workplace funding for
networking or
warranty)
$331,191 $280,685
Total reimbursement with option 2 amended agreements $242,088

Pursuant to your direction, this memo outlines two options that can serve as the basis to combine
the Workplace Program project with the VW Trust project to install EVSE at the Kanab Civic
Center and reimburse Kane County and UDOT for most of their project costs.

Option 1 (i) Workplace Program 50% funding of the purchase and installation costs,
(ii) Workplace Program reimbursement for 50% of networking and warranty costs, which,
otherwise, have been ineligible pursuant to previous DAQ practice, and
(iii) VW Trust covers non-Workplace Program reimbursements up to the amount allotted.
Reimburse Kane County under the Workplace Program for 50% of all expended eligible
costs to purchase, install, operate, and maintain the EVSE (includes networking and
warranty costs) = $167,977.65
Reimburse UDOT under the VW Trust for 50% of all expended eligible costs to purchase,
install, operate, and maintain the EVSE, up to the awarded amount of $104,286.
Page 4
UDOT contributed $40,000 to the project from other funding.
Kane County must cover $23,193.59, the excess amount of the 50% limit under the
Workplace Program.

Option 2 (i) Workplace Program 50% funding of the purchase and installation costs,
(ii) no Workplace Program reimbursement for 50% of networking and warranty costs consistent
with previous DAQ practice, and
(iii) VW Trust covers non-Workplace Program reimbursements up to the amount allotted.
Reimburse Kane County under the Workplace Program for 50% of all expended eligible
costs to purchase and install the EVSE = $137,802.09
Reimburse UDOT under the VW Trust for 50% of all expended eligible costs to purchase
and install the EVSE and costs for networking and warranty, up to the awarded amount of
$104,286.
UDOT contributed $40,000 to the project from other funding.
Kane County must cover $52,871.09 for networking and warranty costs not covered by the
VW Trust or UDOT funding.

More details of both these options can be found in Attachment A.

Below we discuss the relevant facts, including misunderstandings and possible representations,
legal constraints, and the justification for the two proposed options for your consideration.

Background
Kane County Application
In a cover letter to
(Workplace Application), Kane County Commissioner Brent Chamberlain
te was awarded a portion of the VW Trust funding for EVSE, which
was solely focused on [2] Fast DC chargers . . . [now] this second phase project [] will leverage
The Commissioner then indicated
In its
Application, Kane County:

y to be
installed under the VW Trust for $144,448;

proposed three DC Fast Chargers and seven dual-port Level 2 chargers;

specified Fast
Chargers, electrical upgrades, installation, and non- but
Workplace Application showed ; and

Page 5
allocated electrical upgrades
attachment to the application.
Importantly, DAQ awarded VW Trust funding to UDOT, not Kane County, for the purchase and
installation of two DC Fast Chargers that are located on the Kane County project site.2 However,
the VW Trust allows joint projects between different entities. (Note, DAQ is withholding
processing the reimbursement to UDOT for its Kane County chargers pending resolution of this
issue).

Kane County owns the project site and apparently believed that it could use the VW Trust funding
awarded to UDOT to cover entire Workplace Program EVSE share. Beyond the
misunderstandings and miscommunications, now, after the fact, we realize that a retired UDOT
employee who was trying to expand EVSE coverage throughout the State may have suggested or
convinced Kane County that VW Trust funds would cover any amount beyond the Workplace
Program EVSE funding (50% of the lowest price quote to procure and install each EVSE).
However, neither the nor the application clearly conveyed Kane

Kane County Workplace Agreement #203537 (Workplace Agreement )
The Workplace Agreement currently provides, in part, that:

(1)
¶ I.A.);

(2)
installation, ¶ I.B.);

(3) The total award shall not exceed $176,398.62 (¶ I.B.)

(4)
¶ II.A.);

(5) To receive reimbursement, among other requirements, Kane County must submit a final
purchase invoice showing Kane County as the purchaser and proof of payment (¶ III.C.).
Workplace Program budget request stated that the scope of the program would
cost share 50% of approximately 800 chargers, the Workplace Program does not allow funding of
networking and warranty costs
level 2 chargers and installation. DAQ awarded Kane County up to $176,398.62. It was unknown
at the time, but to Kane County was based on the price quotes provided in their
application, which also included 50% of the costs to install and procure the two DC Fast Chargers

2 s plan
to install two DC Fast Chargers at the Kanab Civic Center in Kane County.

Page 6
that UDOT is funding through the VW Trust. Apparently, Kane County included the VW Trust
costs, not to recover duplicate funds, but to demonstrate that other sources of funding would be
used to cover the 50% costs not funded by the Workplace Program. As Kane County had copies of
UDOT invoice, apparently UDOT is coordinating with Kane County.

Kane County Reimbursement Request
Kane County submitted its request for reimbursement on May 11, 2021, for $185,980.3 In this
request, they provided documentation showing that Kane County directly paid for the one DC Fast
Charger and seven dual-port, Level 2 EVSE units, installation, networking, warranty costs, and
shipping costs. In addition, Kane County provided documents that showed UDOT paid for two
DC Fast Chargers, installation, networking, warranty costs, and electrical infrastructure upgrades
($145,196.35). Kane County provided proof that UDOT paid for two DC Fast chargers with the
idea that this would cover their 50% match.

Additional background information can be found in Attachment B.

Detailed Options

Allow UDOT and Kane County to combine the VW Trust and Workplace Program projects
together to increase funding assistance to Kane County. Pursuant to a joint request by UDOT and
Kane County, DAQ could allow the VW Trust funding to cover costs not reimbursable under the
Workplace Program, maximizing the funding options for Kane County.

To increase the reimbursement amount, both UDOT and Kane County must agree to submit a
joint request for DEQ and DAQ to consider a joint EVSE project to be installed at the Kanab
Civic Center. The request:

1. Although previously implied, UDOT and Kane County should formally propose a
joint project to install (a) the two DC Fast Chargers, and (b) one DC Fast Charger
and seven dual-port, Level 2 chargers at the Kanab Civic Center.

2. Should specify t W Trust award allocation of
$104,2864 for the installation of two DC Fast Chargers to be installed at the Kanab
Civic Center to (a) reflect the joint project, (b) allow the initial allocation of
$104,286 to be spread out to partially fund the purchase and installation costs for
the entire joint project, (c) include UDOT independent contribution of $40,000 to
the joint project.

i. Should include a joint UDOT and Kane County certification that they: (a) agree to
the joint project, (b) that only UDOT will be reimbursed for actual costs it

3 The invoice amount was for $186,905 but shipping costs ($925) were not requested for reimbursement, b ecause Kane County used the State
Cooperative Contract to purchase the EVSE units. Under the terms of the State Cooperative Contract (see Amendment A. Item 21]) with Verdek it
indicates that Verdek is responsible for shipping costs and should not have charged Kane County. Kane County is seeking a refund from Verdek
for shipping costs. The total amount of the reimbursement request is $185,980.
4 See Volkswagen Environmental Mitigation Trust Funding Agreement Between the Utah Department of
Transportation and the Department of Environmental, #201217 (UDOT Volkswagen Agreement), Attachment B,
effective December 18, 2019.
Page 7
expended under the Volkswagen Mitigation Trust; (c) UDOT agrees to transfer the
ownership of the two DC Fast Chargers to Kane County within 90 days; (d) Kane
County agrees to accept the two DC Fast Chargers and operate and maintain all
chargers installed at the Kanab Civic Center for a minimum of five years; (e) Kane
County agrees to make information and data related to the joint project available to
UDEQ and UDOT upon request; (f) and Kane County agrees to make the joint
project available for public use during its time of operation; and (g) (could include
other requirements).

3. The desire to clarify and modify the Workplace Agreement (#203537) award of
$176,398.62 to provide funding assistance for 50% of the purchase and installation
costs for the entire joint project.

b. The parties (DAQ, DEQ, UDOT, and Kane County) must agree to
amendments of both the Workplace Agreement and the UDOT Volkswagen
Eligible Mitigation Action Financial Assistance Agreement that includes:

1. UDOT Volkswagen Eligible Mitigation Action Financial
Assistance Agreement amendments to include:

i. partial funding of all or portions of the joint project;

ii. Revisions to reimbursement documentation to allow the
consideration of the reimbursement of actual eligible costs
expended for the joint project, notwithstanding UDOT only
expended the costs of the installation and procurement of
two DC Fast Chargers; and

iii.

2. Kane County Workplace Agreement amendments to include:

i. describing the joint project;

ii. Specifying the portion of the joint project that will receive
UDOT VW Trust funding assistance and UDOT funding;

iii. Specify how the Workplace Agreement funding assistance
will be allocated per charger and installation costs; and

iv. Revisions to reimbursement documentation to allow the
consideration of the reimbursement of actual eligible costs
expended for the joint project, notwithstanding Kane County
only expended the costs of the installation and procurement
Page 8
of one DC Fast Charger and seven dual-port Level 2
chargers.

Staff Recommendation
Staff recommend Option 2. Under both options, (i) Kane County and UDOT would formally
combine the Volkswagen Trust and Workplace Program EVSE project totaling ten chargers, (ii)
under the Workplace Program, DAQ provide 50% funding assistance for the installation and
purchase of all ten chargers, and (
Option 2, Workplace Program funds would not reimburse any network and warranty costs.
Whether to provide funding assistance for network and warranty costs is a policy decision, and
thus, permissible. However, Option 2 would offer consistency with
under the Workplace Program.

Both Kane County and UDOT know that DAQ is working on a solution and have express their
wiliness to cooperate in making required changes. Following a decision, Mat will contact
Commissioner Chamberlain and UDOT to advise them of the decision. It is anticipated that the
amendments to the agreements will take between 1-2 weeks to complete and 2-4 weeks for Kane
County and UDOT to review, sign, and return. Once the agreements are returned it will take
another week to finalize. Once the agreements are finalized DAQ will start reviewing the request
for payment.

Page 9

ATTACHMENT A

Below you will find detailed information related to the two options discussed in the body of the
memo.

Option 1 allow Workplace Program reimbursement for 50% of networking and warranty
costs.
Allow money paid by UDOT for EVSE units and installation located at the same project site to be
used toward the 50% match up to $104,286.
er warranty and
networking costs in its determination that the Workplace Program could fund approximately 800
chargers and that, based on its budget request, DAQ did not allow Workplace Program funding for
EVSE warranties or networking, now, as a matter of a change in policy due to the availability of
approximately $3 million in funds, the Workplace Program will fund up to 50% of EVSE
networking and warranty costs.

Page 10

Option 1 - Combining Workplace Project and Volkswagen Project
Workplace Program up to 50% funding assistance for purchase, installment,
networking, and warranty costs of each EVSE
Workplace
Program
Funding
Max -
$176,398.62
Volkswagen
Trust
Funding
Max -
$104,286
UDOT
Contribution
Max - $40,000
Kane County
Contribution
Toward 50%
Workplace
Program 50%
Match
Total Project
Costs
EVSE
2 - DC FC

$31,225.00 $31,225.00 $62,450.00
Install
2 - DC FC
(Verdek,
Steed,
Garkane
Energy)
$25,909.59 $25,909.59 $51,819.18
EVSE
1DC FC
7 Level 2
$34,792.50 $34,792.50 $69,585.00
EVSE
Power
Cord
7 Level 2
$100.00 $100.00 $200.00
Install
1 - DC FC
7 Level 2
$45,775.00 $12,258.91 $22,645.00

$10,871.09 $91,550.00
Warranty/
Networking
2 - DC FC

$17,355.00

$17,355.00
$34,710

Warranty/
Networking
1 - DC FC
7 Level 2

$12,322.50

$12,322.50
$24,645.00
Total Costs $167,479.59 $104,286.00

$ $40,000.00 $23,591.65 $334,959.18

Page 11

Option 2 not allow Workplace Program reimbursement for 50% of networking and
warranty costs.
units and installation located at the same project site to
be used toward the 50% match for the purchase and installation costs and up to 100% of
networking and warranty costs up to $104,286. As applied under the Workplace Program, no
networking or warranty costs will be reimbursed to Kane County. DAQ notified Commissioner
Chamberlain that warranty and networking costs of $24,645 were ineligible costs under the
Workplace Program. In addition, Kane County must cover the $34,710 costs to purchase, install,
a
contribution.

Page 12
Option 2 - Combining Workplace Project and Volkswagen Project
Workplace Program up to 50% funding assistance for purchase and installment costs of
each EVSE
No Workplace Funding for networking, and warranty costs
Workplace
Program
Funding
Max -
$176,398.62
Volkswagen
Trust
Funding
Max - $104,286
UDOT
Contribution
Max -
$40,000
Kane County
Contribution
For
Ineligible
Costs
Total Project
Costs
EVSE
2 - DC FC

$31,225.00 $31,225.00 $62,450.00
Install
2 - DC FC
(Verdek,
Steed,
Garkane
Energy)
$25,909.59 $25,909.59 $51,819.18
EVSE
1DC FC
7 Level 2
$34,792.50 $34,792.50 $69,585.00
EVSE
Power
Cord
7 Level 2
$100.00 $100.00 $200.00
Install
1 - DC FC
7 Level 2
$45,775.00 $12,258.91 $5,290.00

$28,226.09 $91,550.00
Warranty/
Networking
2 - DC FC

ineligible

$34,170.00
$34,710

Warranty/
Networking
1 - DC FC
7 Level 2

ineligible

$24,645.00
$24,645.00
Total Costs $137,802.09 $104,286.00

$40,000.00 $53,269.15 $335,955.30

Page 13
ATTACHEMENT B

Summary of Timeline
The following is a timeline of events for the Kane County EVSE project:

December 18, 2019: UDOT was awarded $1,043,623 as part of the VW Trust program.
The UDOT VW Eligible Mitigation Action Financial Assistance Agreement allocated
$104,286 to purchase and install two DC Fast Chargers at the Kanab Civic Center. In the
agreement, UDOT commits to contributing $40,000 to the Kanab Civic Center chargers.

April 22, 2020: Tim Ularich, UDOT (now retired), applied for Workplace Program
funding on behalf of Kane County. The following are relevant details
application:
o A cover letter to the application for the Workplace Program from Brent
Chamberlain, County Commissioner for Kane County, indicated that the proposed
site was awarded funds from the VW Trust program, and that they would like to
leverage that funding to expand the site to include an additional DC Fast Charger
and Level 2 charging.
Trust funding as the match, but to initiate the installation of chargers.
o On page 2 of the Workplace Application it indicates that currently available grant
match is coming from a project that is ready to be installed under the VW
Mitigation Grant for $144,448. The placement of this information was in the
additional locations , which was an indication to DAQ staff that this was a
separate project in a different location.
o The budget table on page 3 shows that Kane County had requested $219,172 from
the Workplace Program and showed that Kane County would be paying $144,448,
which led DAQ staff to believe that Kane County was planning on cost-sharing for
eight of the EVSE units; however, Kane County provided information for all 10
EVSE units in their application.
o Kane County also provided DAQ with two bids. Each bid listed seven dual-port,
Level 2 EVSE units and three DC Fast Chargers. These bids listed them as a quote
for Kane County, which led DAQ to believe that the three DC Fast Chargers and
seven dual-port, Level 2 EVSE units were going to be paid fully by Kane County;
however, the bids included the two UDOT DC fast chargers being funded by the
VW Trust.

April 23, 2020: DAQ emailed Tim Ularich, UDOT, and Commissioner Brent
Chamberlain explaining that their application was reviewed and noted that the Workplace
Program could not fund all of their request. DAQ determined the maximum award for their
project was $176,398.62. The award amount was determined by assuming Kane County
was going to pay 50 % of the costs. This amount unknowingly included 50% of the costs
already funded under the UDOT Volkswagen Agreement. Here is the email text:

Page 14
Tim and Brent, I hope you are well. I was able to review your application for your
proposed project. I had noted that you had required $219,172; however, the most
that this program can award is $176,398.62. Which is a delta of $42,773.38.
Please let me know if you have any questions or concerns.

Here is a breakdown of how I came up with the award amount. Kane County
provided two bids for EVSE and Installation: 1) ChargePoint at $417,334 and
Verdek at $339,471,61. Because Verdek is the lowest bid we used them to calculate
the award amount. In Verdek's bid they included items that are not eligible under
this program (Warranty and Networking). I removed these costs from the bid
($339,471.61-3500-1850-2975-2500= $328,646.61). In addition, Garkane Energy
indicated that the project would require an electrical upgrade of $24,150.62. This
is an eligible cost, it was added to Verdek's bid for a total eligible costs of the
project of $352,797.23 ($328,646.61+$24,150.62=$352,797.23). Then the total
eligible costs of the project were divided by 2, which gives us $176,398.62
($352,797.23/2=$176,398.62).

April 23, 2020: Received an email from Brent Chamberlain saying:
Matt, thank you for your getting this together. Please go forward with a contract.
I'll have to figure out where our share will come from, but lets get the process
started.

April 23, 2020: created an agreement with the assumption that Kane County would be
the purchaser of all the installation and EVSE units of the proposed project. The
agreement includes a provision that to be reimbursed and receive funding assistance
Kane County would need to provide a final purchase invoice that includes them as
purchaser (Section III.C.1.c. of the final agreement).

May 28, 2020: The Workplace Program Agreement became effective and was sent via
email to Brent Chamberlain and Tim Ularich on June 1, 2020. (Kane County
voluntarily entered into the Workplace Program Agreement on May 27, 2020.)

May 11, 2021: Kane County submitted a request for payment in the amount of
$185,980, over the maximum $176,398.62 allowed under the Workplace Agreement,
that included:
o Unlabeled pictures of the installed EVSE units (three DC Fast Chargers and
fseven dual-port, Level 2 EVSE Units);
o The chart from the budget table;
o Usage chart;
o Workplace Program application that was submitted on April 22, 2020;
o Map showing the location of the EVSE units;
o Finalized agreement;
o Paid invoice from Garkane Energy showing UDOT as the payer;
Page 15
o Table showing UDOT EVSE project plan for the VW Trust;
o Statement from UDOT showing that they paid $120,049.60 to Verdek for two
DC Fast Chargers and their installation. In addition, UDOT paid $25,146.75 to
Garkane Energy for the lectrical upgrades; and
o Paid invoice from Verdek for one DC Fast Charger, seven Dual-port Level 2
EVSE units, installation, networking, warranty, and shipping costs. The total
invoice was $186,905 and shows Kane County paid for these items.

May 12, 2021: Mat Carlile emailed Kane County requesting additional information in
order to complete their request. This email included the following requests:
o An explanation for why the site map shows two chargers on the dirt track
(Model: CC 2-4 Serial # 20174012388 and Model: CC2-7, Serial
#201741012421). There was concern that the two were misplaced.
Confirmation of the location was requested.
o A request for specifying the model and serial numbers in the provided photos.
o A request for the start date of the project and clarification for when the chargers
were placed into service.
o A request for a description of the equipment usage.
o Notification that certain submitted costs were ineligible. The contents from the
email are as follows:
The information that you provide shows that Kane County paid
for seven dual-port Level 2 EVSE Units and one DC Fast Chargers and
installation for $186,905. This invoice included costs that are ineligible
for reimbursement (Warranty and Networking costs) and have you
showed shipping costs. Total reimbursement for this invoice
is $80,667.50 ($186,905-$11,690-$2,955-$10,000-
$925=$161,237.50/2=$80,667.50). You also provide an invoice
from UDOT showing that they paid for two DC Fast Chargers,
installation of those units ($120,049.60), and electrical upgrades
($4,778.95+$25,146.75=$29,925.70). Because UDOT paid for these
costs, they are not reimbursable costs to Kane County. UDOT is
seeking reimbursement for this portion of the project through the VW
Trust Fund, which I have received. We can only reimburse Kane
County for the amount Kane County paid. In order to be reimbursed for
the two DC Fast Chargers, you would need an invoice showing that
Kane County was the purchaser and also provide proof that Kane
County paid for the items.

May 17, 2021: Kane County reply to the May 12, 2021 email:
o The picture that you attached is the map that shows where each of the
chargers are located model #. This is an old GIS map and so the two showing
on the dirt track are really where they sit in the new parking lot. You do have
a photo of each charger and the map also has the model and serial numbers on
it.
o The money from the Volkswagen law suit is the matching funds for Kane
County on this project. We were just supposed to show that we have that
Page 16
portion of the project paid for by private money. Ie match for Kane County,
therefore by your own calculations we have paid out 120,049.60.
o The start date is December 19, 2019
o Yes, they were put into service on December 9, 2020
o We estimate 6- 10 hours daily per unit.
o As you agreed in Item 3 2 the Volkswagen trust fund paid $120,049. All
parties agreed in the beginning that this Volkswagen money was private money
So, we are confused as to
why there is a question about the match. This is well more than 50% of the
S185,980.
As for the warranty and networking, that was agreed in the beginning of this
project with Tim.

195 North 1950 West
Mailing Address: P.O. Box 144820 Salt Lake City, UT 84114-4820
Telephone [phone]-4099 [phone]
www.deq.utah.gov
Printed on 100% recycled paper
State of Utah

Department of
Environmental Quality

Kimberly D. Shelley
Executive Director

DIVISION OF AIR QUALITY
Bryce C. Bird
Director

SPENCER J. COX
Governor

DEIDRE HENDERSON
Lieutenant Governor
DAQP-060-21
July 20, 2021

Commissioner Brent Chamberlin
76 North Main Street
Kanab, Utah 84741

Lyle McMillan, MBA SR/WA
Director, Strategic Investments
Utah Department of Transportation
4501 South 2700 West, Box 143600
Salt Lake City, Utah 84114-3600

Dear Commissioner Chamberlain and Director McMillan,

The Utah Division of Air Quality (UDAQ) would like to thank you and commend you for seeking
funding assistance to provide public access to electric vehicle supply equipment (EVSE) in Kane
County. Your efforts to increase EVSE availability in your community has particular value to the
, monuments, and other natural
wonders. In an effort to provide maximum funding assistance for your project, the UDAQ
completed its assessment of the requirements for the Volkswagen Diesel Emissions
Environmental Mitigation Trust Agreement (Volkswagen Trust) and for the 2019 Electric Vehicle
Charging Program (or Workplace EVSE Program) in relation to the separate EVSE funding
assistance requests.

Based on our assessment, by formally combining the ten EVSE units installed at the Kanab Civic
Center into a joint project, the available funding assistance from the Workplace EVSE Program
could increase. Although, the award amount from the Volkswagen Trust remains the same, the
funding assistance could be applied differently to increase the Workplace EVSE Program funding.
Additionally, notwithstanding that the application states otherwise, UDAQ will authorize the
Workplace EVSE Program to provide funding assistance or reimbursement for up to 50% of
warranty and network costs for all ten EVSE units. Thus, within the constraints of the two
programs and verification of eligible costs, if the ten EVSE units are combined into a joint project
(Project), (1) the UDAQ could authorize Workplace EVSE Program funding assistance for up to
50% of eligible EVSE, installation (including electrical upgrades), warranty, and networking
costs, (2) the UDAQ will also reauthorize up to $104,286 in Volkswagen Trust funding assistance
for costs not reimbursed under the Workplace EVSE Program, (3) the Utah Department of
DAQP-060-21
Page 2
Transportation (UDOT) will be responsible for its original $40,000 contribution to the joint
Project, and (4) Kane County will be responsible for the remaining project costs.

If you choose to combine the projects, the following must occur to document and maximize the
eligible funding request:

1. Please submit a joint letter signed by both UDOT and Kane County. At a minimum, the
letter should:

Clarify and request that the Division formally combine the three DC fast EVSE
units and seven dual-port Level 2 EVSE units into a single Project installed at the
Kanab Civic Center and request funding assistance under the Workplace EVSE
Program for all ten EVSE units included in the Project;

the Workplace EVSE Program;

State that the information included in your letter updates and replaces any
Vehicle Charging Funding Assistance Program, signed by Brent Chamberlain on
Charging Infrastructure Grant Application, signed by Tim L. Ularich on
November 30, 2018, and (3) any past correspondence with the Division;

Request the Division amend the Workplace Vehicle Charging Program Agreement
Between Kane County and State of Utah, Division of Air Quality, #203537, effective May
28, 2020 (Workplace Agreement), and the Volkswagen Eligible Mitigation Action
Agreement Between State of Utah, Department of Transportation and State of Utah,
Department of Environmental Quality, #201217, effective December 18, 2019 (VW
Agreement), to maximize the amount of funding assistance that the Division may provide
under the Workplace EVSE Program;
Rescind all requests for reimbursement under (i) the Volkswagen Trust for only
the EVSE installed at the Kanab Civic Center and (ii) Workplace EVSE Program,
noting that reimbursement requests will be resubmitted after new agreements are
entered. You should be advised that the Division may only reimburse for eligible
costs up to the prices specified in the Verdek LLC, State of Utah Cooperative
Contract, #AR2842. As a State vendor, Verdek should be willing to correct its
invoiced prices to reflect contract #AR2842.

2. Please sign and submit the certifications attached to this letter that certify:

a. UDOT agrees to (i) transfer its two EVSE installed at the Kanab Civic Center,
including associated networking and warranty packages, to Kane County at no
cost, and (ii) amend its VW Agreement; and separately
DAQP-060-21
Page 3
b. Kane County agrees to (i) accept, operate, and maintain the two EVSE installed by
UDOT at the Kanab Civic Center for a minimum of five years with full access by
the public and its employees, (ii) ensure project data will be available to UDOT
and the Division, and (iii) amend its Workplace Agreement.

Please be aware that if you decide to pursue formally joining the Project, UDAQ will prioritize

Please contact Mat Carlile at 385-306-6535 or [e-mail] if you have any questions
related to this matter.

Sincerely,

Bryce C. Bird
Director

BCB:RNC:MC:jf