HomeMy WebLinkAboutDRC-2024-007165LETTER OF TRANSMITTAL
11-Oct-24(803) 256-0450 DATE:
ATTN:
RE:
CORPORATE DOCUMENT
CC# 5620
State of Utah c/o Kristina Garcia/ Clive
Document ControlEMAIL:kmgarcia@energysolutions.com
Description of Documents Transmitted Quantity
1ES-AD-PR-018, Rev. 9, RECEIPT INSPECTION
Updated 10/14/2024
1 .
TRANSMITTED FOR THE FOLLOWING REASON:
For your use or update files -- destroy superseded documents
EnergySolutions
Document Control Center
299 South Main Street, Suite 1700
Salt Lake City, UT 84111
FROM:
TO:
-
,
State of Utah c/o Kristina Garcia/ Clive Document Control
Electronic documents, once printed, are uncontrolled and may become outdated. Refer to the Intranet or the Document Control authority for the correct revision.
ES-AD-PR-018
Receipt Inspection
Revision 9
Authored By: Signature on File 10/8/2024 Tim Dukes, Quality Assurance Date
Reviewed By: Signature on File 10/8/2024 David J. Platt, Quality Assurance Director Date
Approved By: Signature on File 10/8/2024
Richard Byars, Group Director QA, WM Date
Non-Proprietary New
Proprietary Title Change
Restricted Information Revision
Safeguards Information Rewrite
Sensitive Security Information Cancellation
Effective Date 10/14/24
Controlled Copy # 5620
ES-AD-PR-018
Receipt Inspection Revision 9
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Table of Contents
1 PURPOSE AND SCOPE ........................................................................................................ 3
1.1 Purpose........................................................................................................................... 3
1.2 Scope............................................................................................................................... 3
2 REFERENCES ....................................................................................................................... 3
3 GENERAL .............................................................................................................................. 3
3.1 Definitions ...................................................................................................................... 3
3.2 Responsibilities .............................................................................................................. 3
3.3 Precautions and Limitations ........................................................................................ 4
3.4 Records........................................................................................................................... 4
4 REQUIREMENTS AND GUIDANCE .................................................................................. 4
4.1 Receipt and Release Inspection.................................................................................... 4
4.2 4.2 Disposition of Items................................................................................................. 6
4.3 Status Indicating System .............................................................................................. 8
5 ATTACHMENTS AND FORMS........................................................................................... 8
5.1 Instructions for Storage of Cask Gaskets, O-Rings, and Stat-O-Seals .................... 9
5.2 Instructions for Identification of Certified Cask Fasteners .................................... 10
ES-AD-PR-018-F1, Rev. 0 ...................................................................................................... 11
ES-AD-PR-018-F2, Rev. 0 ...................................................................................................... 12
ES-AD-PR-018-F3, Rev. 0 ...................................................................................................... 13
ES-AD-PR-018-F4, Rev. 0 ...................................................................................................... 14
ES-AD-PR-018-F5, Rev. 0 ...................................................................................................... 15
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1 PURPOSE AND SCOPE
1.1 Purpose
This procedure prescribes the receipt and release inspection processes for items and services procured from suppliers.
1.2 Scope
This procedure is applicable to quality program related activities that fall under
the purview of the EnergySolutions Quality Assurance Program, Reference 2.9. When necessary, an alternative process shall be established if approved in writing by the Group Director, QA.
The Quality Assurance organization recognizes that occasionally project specific
License Bases Documents (e.g., DQAP, Tech Specs) may have requirements that
are a departure from this procedure. In those cases, a project specific supplement shall be approved by the Group Director, QA authorizing deviations from this procedure.
2 REFERENCES
2.1 ES-QA-PR-039, Corporate Quality Assurance Department Records
2.2 ES-AD-PR-013, Control of Nonconforming Items
2.3 Applicable Facility or Department Procedure
2.4 ES-QA-PR-007, QC Personnel Qualification and Certification
2.5 ES-QA-PR-009, Quality Levels (Q-List)
2.6 DTK-QA-021, Inspection of Polyethylene High Integrity Containers
2.7 ES-QA-PR-036, Inspection
2.8 DDG-AD-PR-002, D&D Training Program
2.9 ES-QA-PG-001, Quality Assurance Program
3 GENERAL
3.1 Definitions
None
3.2 Responsibilities
3.2.1 Personnel certified as a Receiving Inspector per Reference 2.4 are responsible for performing receipt and release inspections when specified
in procurement documents or Internal Work Requisitions (IWRs).
3.2.2 The requisitioning department is responsible for performing receipt and release inspections when specified in procurement documents or IWRs. Personnel certified as a Receiving Inspector per Reference 2.4 may perform these inspections as requested.
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3.2.3 Personnel trained as D&D Receipt Inspectors (Graded QA) in accordance
with Reference 2.8 or Receiving Inspectors qualified per Reference 2.4shall perform receipt inspection activities of Quality Level 2 (QL-2) items using this procedure provided the item is not part of a 10 CFR 71 or 10 CFR 72 licensed system.
3.3 Precautions and Limitations
3.3.1 This procedure applies to the receipt and/or release inspection of Quality Level 1, 2, 3 and 4 items per Reference 2.5, as specified in procurement documents or Internal Work Requisitions (IWRs).
3.3.2 The forms attached to this procedure are examples. Individual divisions or
sites may use alternate forms as long as the alternate forms contain, at a
minimum, the information identified on the example forms.
3.3.3 The Receipt Inspection process is not restricted to persons assigned to the Quality Control Department. Personnel assigned to other departments may perform the “QC” Receipt Inspection process of quality related items
providing they are appropriately certified in accordance with Reference
2.4.
3.3.4 Personnel performing inspections in accordance with this procedure shall be independent of those who performed the work being inspected. Personnel shall coordinate any issues identified with the Quality
department.
3.4 Records
3.4.1 Completed receiving reports and checklists, shall be maintained in accordance with Reference 2.1.
3.4.2 Project related documentation received from suppliers shall be forwarded
to the Project Manager or Project Engineer and maintained in accordance
with Reference 2.3. Other non-project related documentation received from suppliers shall be forwarded to the requisitioning department and shall be maintained in accordance with the requisitioning department’s record storage procedure. Supplier documentation can be attached to the
receiving inspection report as an alternative.
4 REQUIREMENTS AND GUIDANCE
4.1 Receipt and Release Inspection
4.1.1 Items shall be stored in predetermined hold areas, or hold tags shall be applied to the items, until all receipt inspection activities have been
completed. Unless the package marking prohibits unpacking, the content
of shipments shall be unpacked prior to receipt inspection. When items are contained in transparent moisture proof bags or envelopes, visual inspection without unpacking the contents is permitted. The inspection activities shall be performed in an area that is suitable to minimize the
possibility of damage to the items.
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4.1.2 Procurement documents, IWRs and Section 4.1.3 identify the attributes to
be inspected and prescribes the minimum acceptance criteria to be used when performing a receipt or release inspection. The results of all receipt or release inspections shall be documented on a Receiving Report form (ES-AD-PR-018-F1) or equivalent.
4.1.2.1 When performing the receipt or release inspection of steel
liners or steel shells, a Steel Liner / Shell Inspection Report shall be completed in addition to the Receiving Report (ES-AD-PR-018-F3) for WM facilities.
4.1.2.2 When inspecting DOT 7A, Type A packages, a Checklist
for DOT 7A Type A Packages shall be completed in
addition to the Receiving Report (ES-AD-PR-018-F4).
4.1.2.3 Dimensional Inspection Reports should be used when critical dimensions are to be verified and documented per drawings, specifications, purchase orders, etc., in addition
to the receiving reports (ES-AD-PR-018-F5).
4.1.2.4 EnergySolutions Internal receipt / release inspections of Polyethylene High Integrity Containers shall be performed in accordance with Reference 2.6 for WM facilities.
4.1.2.5 Other EnergySolutions Internal inspections should be
performed in accordance with Reference 2.7 for WM
facilities.
4.1.3 Receipt and release inspections shall include verification of the following attributes, as appropriate:
4.1.3.1 Identification and Marking – Verification that
identification and markings are in accordance with
applicable codes, specifications, equipment data sheets, purchase orders, drawings, etc.
4.1.3.2 Manufacturer Documentation – Verification that the documentation required by the applicable codes,
specifications, equipment data sheets, purchase orders,
drawing, etc. has been received and meets specified requirements. Examples include certificates of conformance (CofC), material test reports (MTR’s), and calibration records for measuring and test equipment.
4.1.3.3 Protective Covers and Seals – Visual inspection to assure
that covers and seals meet their intended function.
4.1.3.4 Coatings and Preservatives – Verification that coatings and preservatives are present as indicated in specifications, equipment data sheets, purchase orders, drawings, or
manufacturer’s instructions.
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4.1.3.5 Physical Damage – Visual inspection to assure that items
and parts are not broken, cracked, missing, deformed or misaligned and rotating parts turn without binding. This inspection shall also include verification that the item(s) have not sustained damage due to fire, excessive exposure
to weather, environmental damage, tie down failure, or
rough handling. Accessible internal and external areas shall be free of detrimental gouges, dents, scratches and burns.
4.1.3.6 Cleanliness – Visual inspection to assure that accessible internal and external areas are within the specification
requirements for dirt, soil, mill scale, weld spatter, oil,
grease, or stains. If inspection for cleanliness was performed prior to sealing and shipping, and inspection upon receipt indicates that there was no penetration of the sealed boundary, then inspection for internal cleanness is
optional.
4.1.3.7 Physical Properties – Assurance that physical properties conform to the specified requirements and that chemical and physical test reports, if specified, meet the specified requirements.
4.1.3.8 Dimensions – Inspection to assure that critical dimensions,
as identified in specification, equipment data sheets, drawings and purchase orders, conform to the specified requirements.
4.1.3.9 Welds – Verification that critical welds, as identified in
specifications, equipment data sheets, drawings and
purchase orders, are in accordance with the specified requirements and meet the specified acceptance criteria.
4.1.3.10 Lubricants and Oils – Verification of the presence of lubricants and oils, if required by specification, equipment
data sheet, purchase order or manufacturer’s instructions.
4.1.3.11 Electrical Insulation – Visual inspection to verify that no wires are bare, frayed, cut or loose.
4.2 4.2 Disposition of Items
4.2.1 Acceptable Items
4.2.1.1 Items inspected and found to be in conformance with
specified requirements of the purchase order shall be identified as acceptable in accordance with the status indicating system and placed in a storage area for acceptable items or moved to a final location for
installation or use.
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4.2.1.2 Upon completion of the receipt inspection for cask gaskets,
O-rings and stat-o-seals, and prior to applying an “accepted” tag/label on these items and placing them in storage, QC personnel shall complete the steps contained in Attachment 5.1.
4.2.1.3 Upon completion of the receipt inspection for fasteners
used on EnergySolutions owned NRC licensed Type B transportation casks, and prior to applying an “accepted” tag/label on these items and placing them in storage, QC personnel shall complete the steps contained in Attachment
5.2.
4.2.2 Conditional Release of Items
4.2.2.1 Items that require additional work and/or testing prior to final acceptance may be conditionally released. The requesting party (i.e., cognizant Manager or Engineer) shall
initiate a Conditional Release form (ES-AD-PR-018-F2)
and submit it to QA/QC. QA/QC personnel shall assign a conditional release number from the log and enter the designated information in the log. QA/QC personnel shall apply Conditional Release tags to each of the items and the
tags shall remain on the items until the associated work
and/or testing has been completed. Final acceptance does not occur until QA/QC verifies that the required actions have been completed, at which time QA/QC documents the verification on the Conditional Release form, signs and
dates the form indicating that the item has been accepted,
removes the Conditional Release tag from the item, and applies the appropriate status indicator to the item. Upon completion, a copy of the Conditional Release form should be forwarded to the requesting party.
4.2.3 Nonconforming Items
4.2.3.1 Items that do not conform to the specified requirements of the purchase order shall be identified as nonconforming and documented/processed in accordance with the requirements of Reference 2.2. The item shall be placed in a segregated
hold area and/or have a hold tag applied in order to prevent
inadvertent use of the nonconforming item.
4.2.4 Commercial Grade Dedication or Upgrade
4.2.4.1 Prior to final acceptance of a commercial grade item, QA/QC shall review the dedication/upgrade documentation
to assure compliance with contract requirements.
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4.3 Status Indicating System
4.3.1 A system for identifying the status of items through the use of tagging, labeling, and/or marking the items shall be employed to clearly indicate whether the items are acceptable, on hold, or unacceptable for use. A controlled physical segregation is an acceptable equivalent method. When
tags or labels are used, they shall be made from material that will not
deteriorate during storage, shall be securely affixed to the items, and shall be displayed in an area that is readily visible. The tags/labels used shall not be damaging to the item. Personnel performing receipt and release inspections apply and remove the following tags and labels to indicate the
status of items.
Note: Alternative color schemes for tags/labels may be used.
4.3.1.1 Accepted Tags/Labels are used to indicate that the receipt inspection of an item has been completed with acceptable
results and that the item has been released for
use/installation. Accept tags are white with green print.
4.3.1.2 Hold/Reject Tags are used to indicate that the item is either on hold pending further action (e.g., completion of the receipt inspection; completion of the corrective action
specified on a Nonconformance Report; etc.) or to
designate that an item has been rejected and is not to be installed or placed in service. Hold/Reject tags are red with black print.
4.3.1.3 Conditional Release Tags are used to identify items that
have been released for completion of further work or
testing prior to acceptance (refer to Section 4.2.2 for additional information). Conditional Release tags are blue with black print.
5 ATTACHMENTS AND FORMS
5.1 Instructions for Storage of Cask Gaskets, O-Rings and Stat-O-Seals
5.2 Instructions for Identification of Certified Cask Fasteners
ES-AD-PR-018-F1 – Receiving Report
ES-AD-PR-018-F2 – Conditional Release Form
ES-AD-PR-018-F3 – Steel Liner / Shell Inspection Report
ES-AD-PR-018-F4 – Checklist for DOT 7A Type A Packages
ES-AD-PR-018-F5 – Dimensional Inspection Report
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Attachment 5.1 – Instructions for Storage of Cask Gaskets, O-Rings, and Stat-O-Seals
Upon completion of the receipt inspection criteria specified in Section 4.1 of this procedure for cask gaskets, O-rings and stat-o-seals, and prior to applying an “accepted” tag/label on these items and placing them in storage, QC personnel shall complete the following steps.
1. QC shall verify that the information tag supplied by the vendor contains all the information
requested in the EnergySolutions purchase order. If any of the requested information is
missing from the tag, it shall either be added to the vendor supplied tag or EnergySolutions QC shall replace the vendor supplied tag with a tag containing all of the requested information.
2. Gaskets and O-rings shall be neatly arranged/coiled, so that they are not twisted, kinked,
pinched, etc. The gasket or O-ring should be secured with string or plastic ties. The goal
being to arrange/coil the gasket or O-ring so that the potential for damage while in storage is minimized.
3. The gasket, O-ring or stat-o-seal shall be placed in a plastic bag. The information tag shall be also placed in the bag in a manner such that the information can be read through the
plastic bag.
4. The plastic bag shall be closed and sealed with tape.
5. The exterior of the bag shall be marked with the following information:
• Cask type (e.g., 8-120B);
• Gasket location (e.g., primary lid – outer); and
• Use by date (e.g., 4th Qtr., 2008).
6. The gaskets, O-rings and stat-o-seals shall be stored in an environmentally controlled area so that they are not subjected to temperature extremes, excessively low or high humidity or
direct sunlight.
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Attachment 5.2 – Instructions for Identification of Certified Cask Fasteners
Upon completion of the receipt inspection criteria specified in section 4.1 of this procedure for cask fasteners to be used on EnergySolutions owned NRC licensed Type B casks, and prior to applying an “accepted” tag/label on these items and placing them in storage, QC personnel shall complete the following steps.
1. An identification number shall be obtained from the Control Number for Certified Cask
Fasteners log maintained by QC. The nomenclature for the identification number shall be the letter “N” followed by a sequential number obtained from the log. A different identification number shall be assigned to each size fastener received for each purchase order.
2. The identification number shall be marked (e.g., stamped, etched, etc.) on each cask
fastener. The number should be marked on the top and/or bottom of each fastener in such a manner to maintain long-term traceability on the fastener.
3. The identification number shall also be written on the certification documentation supplied by the vendor and on the EnergySolutions Receiving Report.
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ES-AD-PR-018-F1, Rev. 0 – Receiving Report
Received From (Supplier):
PO No.:
Item Count Item Description (including serial, identification, or heat numbers)
Drawing(s)/Spec./Equipment Data Sheet (With Rev.):
Item: Sat Unsat N/A Item Sat Unsat N/A
1. Identification & Markings ☐ ☐ ☐ 7. Physical Properties ☐ ☐ ☐
2. Documentation ☐ ☐ ☐ 8. Dimensions To Specifications ☐ ☐ ☐
3. Prot. Covers & Seals ☐ ☐ ☐ 9. Welding Per Spec/Drawing ☐ ☐ ☐
4. Coating & Preservatives ☐ ☐ ☐ 10. Lubricants & Oils ☐ ☐ ☐
5. Free Of Physical Damage ☐ ☐ ☐ 11. Electrical & Insulation ☐ ☐ ☐
6. Cleanliness ☐ ☐ ☐
COMMENTS:
Item(s) Placed on Hold By (initials & date): Number of Hold Tags:
Reason (Hold): NCR No.:
Final Results: Accepted: ☐
Rejected
☐
Inspection Completed By:
Date:
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ES-AD-PR-018-F2, Rev. 0 – Conditional Release Form
1. Requesting Cognizant Engineer/Manager: 2. Department/Job No. 3. Release Number (Issued by QA/QC):
4. Quantity: 5. Location of Item: 6. Destination of Item:
7. P.O. #: 8. Vendor: 9. Serial / ID #:
10. Drawing(s)/Specification(s):
11. Item Description:
12. Item(s) Released to Complete the Following:
13. Requesting Engineer / Manager’s Signature / Date:
14. QA/QC Verification of Required Actions:
15. QA/QC Acceptance Signature / Date:
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ES-AD-PR-018-F3, Rev. 0 – Steel Liner / Shell Inspection Report
PO #:
VENDOR:
SERIAL #:
LINER/SHELL TYPE:
DRAWING #:
1. OVERALL HEIGHT (2 PLACES)
2.
DIAMETER
TOP
BOTTOM HEAD
3. PAINT/STENCIL & ALIGNMENT MARK
SAT ☐
UNSAT ☐
4. GRAPPLE RING CLEARANCE &
TOP PLATE NOT WARPED OR BOWED UP (Clearance Minimum 1 5/8”)
SAT ☐
UNSAT ☐
5. LIFT LUGS/SLINGS SAT ☐ UNSAT ☐
6. DRAIN PLUG SAT ☐ UNSAT ☐
COMMENTS:
ACCEPTED ☐ REJECTED ☐ HOLD ☐ NCR#:
INSPECTOR: DATE:
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ES-AD-PR-018-F4, Rev. 0 – Checklist for DOT 7A Type A Packages
PO #:
Package ID #:
Inspection Attribute Sat Unsat N/A
1. Markings are permanent, unobstructed and legible. ☐ ☐ ☐
2. Markings include the name and address, or DOT registered
symbol of the packaging manufacturer.
☐ ☐ ☐
3. Markings include the MIL Specification markings. ☐ ☐ ☐
4. Markings are:
º at least 0.47 inches in height for packages with liquid capacity greater than 7.9 gallons or solids capacity greater than 66
pounds; or
º at least 0.2 inches in height for packages with liquid capacity from 1 gallon through 7.9 gallons or solids capacity from 11 pounds through 66 pounds; or
º appropriate size for packages with liquid capacity less than 1
gallon or solids capacity less than 11 pounds.
☐ ☐ ☐
5. Letter of certification from the packaging manufacturer stating the package meets the DOT 7A Type A packaging specifications.
☐ ☐ ☐
6. Packaging conforms to the PO requirements. ☐ ☐ ☐
Inspector: Date:
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ES-AD-PR-018-F5, Rev. 0 – Dimensional Inspection Report
Report #: Date:
Item(s) Inspected: Description:
Serial #:
P.O. #: Project #:
Applicable Design Documents: Drawing #: Revision:
ECN #: Specification #: Revision: Data Sheet #: Date:
Calibrated Equipment Used: Type: Serial #:
Cal. Due:
Remarks:
Results: ☐ Satisfactory ☐ Unsatisfactory
NCR Number:
Inspector’s Name:
Inspector’s Signature:
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ES-AD-PR-005-F5, Rev. 0 – Dimensional Inspection Report
CONTINUATION PAGE
Report #: Date:
Remarks (continued):
Serial Number:
Description of Dimension Required Dimension/ Tolerance Max Dimension Actual Dimension Min Dimension
Serial Number:
Description of Dimension Required Dimension/
Tolerance
Max Dimension Actual
Dimension Min Dimension
Serial Number:
Description of Dimension Required Dimension/ Tolerance Max Dimension Actual Dimension Min Dimension
